Accountant

Title: Accountant

State Role Title: General Admin Supv 1

Hiring Range: $41,655.00 - 75,000.00

Pay Band: 4

Agency: VA School for the Deaf & Blind

Location: Va Sch for Deaf/Blind

Agency Website: http://www.k12.va.us

Recruitment Type: General Public - G

Job Duties

The Virginia School for the Deaf and the Blind (VSDB) is located in the historic, vibrant city of Staunton, Virginia. VSDB provides superior education for students who are deaf/hard of hearing, blind/vision impaired, deafblind, and deaf or blind with other disabilities. VSDB offers PreK-12 education with both residential and day student options. VSDB believes that disabilities are challenges not barriers and supports each student in their goal to be independent and to reach their highest academic potential! VSDB prepares students for life!

This is a full-time position with full state benefits.

Why come to VSDB?
✔ $3,500 Sign-on Bonus now available!
✔ Supportive and positive team setting
✔ Great comprehensive benefit package including:
✔ Ample paid time off including more than 12 holidays
✔ Low-cost medical, dental and vision insurance
✔ Free life insurance

The following skills and abilities are necessary to be successful in this position:
● Demonstrated ability to effectively supervise support staff and resolve employee relation issues
● Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data
● Demonstrated competencies of computer software application packages for developing documents and reports
● Ability to prepare advanced fiscal transactions, financial reports and reconciliation of expenditures in conformance with agency and Commonwealth procedures and regulations
● Ability to communicate information and ideas orally and in writing so others will understand
● Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
● Ability to interact effectively and professionally with internal and external customers and function in a team environment
● Ability to interpret and apply policies of the agency and the Commonwealth, and other information essential to department functions with minimal supervision
● Proficiency level of "Survival" in American Sign Language as measured by the Sign Communication Proficiency Interview or agreement to acquire the specified level within three years
● Ability to maintain a high level of confidentiality
● Demonstrated ability to work with great detail, prioritize tasks and work efficiently under strict deadlines
● Ability to comprehend and follow applicable internal, state, and federal policies, procedures, and regulations
● Knowledge of federal grant and Medicaid administration preferred

Responsibilities include but are not limited to:
● Develops data used in preparation of financial reports in an accurate and timely manner
● Manages the Business Office providing supervision, direction and by monitoring performance of reports prepared and submitted by the office staff
● Reconciles all bank statements within 30 days of receipt
● Prepares the monthly/annual agency reconciliation and statistical reports to DOA and APA as required
● Prepares a majority of the annual agency closing reports for DOA and APA.
● Maintains the CARDINAL accounting system accurately and conforms to established policies and procedures
● Screens, corrects and processes fiscal transactions in the CARDINAL system
● Approves and signs the deposit transmittal logs
● Reviews items in the CARDINAL error file and discusses corrections if needed with supervisor
● Prepares CARDINAL journal entries for corrections and distribution of charges
● Reconciles and prepares the monthly closing reports and submits it to the Director of Operations for review and approval
● Reviews all agency expenditures prior to being released in CARDINAL by Director of Operations
● Reviews payroll issues prior to certification by Director of Operations
● Audits all charge card reconciliations prior to payment and acts as the Charge Card Program Administrator
● Compiles monthly VISA expenditures into Excel spreadsheet & performs Spreadsheet Journal Upload into CARDINAL to distribute expenses
● Approves timesheets and/or leave sheets in Cardinal HCM for approximate 50% of employees on a weekly basis.
● Prepares the quarterly and year end accounts receivable reports by the due date
● Ensure all invoices are prepared in a timely manner and all payments are posted accurately
● Assists in the updates of procedures for the Business Office Section of the Policy and Procedures Manual
● Ensures all agency internal controls, policies and procedures are implemented and the correct forms are being used
● Provides support for the departments regarding the agency's internal control policies and procedures
● Ensures agency is in compliance with ARMICS regulations
● Oversees the documentation and preparation of reimbursement forms for federal grants and Medicaid reimbursements on a monthly basis.
● Reviews purchases orders and vouchers to ensure the federal grant reimbursement is in accordance with the federal grant award notice.
● Submits reviewed federal grants reimbursements to the Director of Operations.
● Assists with grant administration for the departments to ensure that all policies and procedures are followed.
● Ensures all regulations regarding Medicaid administration are followed
● Other duties as assigned.

Minimum Qualifications

● Bachelor’s degree in accounting or a related field or an equivalent combination of education and experience
● Considerable experience in financial reconciliation and analysis
● Hold a valid driver’s license or ability to obtain following DMV guidelines

Additional Considerations

● Virginia Contracting Officer (VCO) or Virginia Contracting Associate (VCA) certification preferred
● Experience with automated accounting/budget preparation/procurement/payroll systems used in the Commonwealth of Virginia preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Jody Beelendorf

Phone: 540-332-9069

Email: jody.beelendorf@vsdbs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.