Business Manager A

Title: Business Manager A

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $64,943.00 - $68,190.00

Pay Band: 4

Agency: Virginia Department of Health

Location: RAPPAHANNOCK-HQ

Agency Website: https://www.vdh.virginia.gov/rappahannock/

Recruitment Type: General Public - G

Job Duties

Supervises and/or performs administrative services typically for a segment of a health district/central office unit. The focus is typically on daily operations other administrative activities shared with a higher-level administrator, manager or professional. Positions supervise at least two functions: finance, administrative services and also facilities management, contract management, procurement. Duties may include collects, compiles and analyzes staffing data; researches and identifies available funding sources; collects and analyzes data; prepare and maintain a grant budget to include reporting expenditures during grant year and report to supervisor, facilities management; analyzes data for business needs assessment under supervisor’s direction; supports implementation of programs; assists with program planning and execution.

1. Performance Management (Supervisors Only)
• Assesses staff skills, abilities and areas in which training would proactively and fairly assist in performance attainment
• Establishes and reviews work assignments and priorities, and resolves related managerial/supervisory issues in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals
2. Fiscal Management & Budget Support
• May prepare budget forms and documents for supervisor in support of budget preparation and development
• Researches, collects and analyzes data for budget and other fiscal preparation and development
• Provides supervisory guidance on accounts receivable and payable processes and procedures
• Prepares fiscal reports
3. Facilities & Resource Management
• Responsible for facility management and general services for an office or district, including maintenance, renovations, repairs, leases and relocations
• Evaluates and coordinates facility needs
• May serve as a liaison for contracts and provide input towards future costs to assist budget planning
• Coordinates with OPGS or Emergency Coordinator to assure space needs and updates to spaces are compliant with building codes and safety requirements
• Serves as a point of contact for various resource coordination to include, but not limited to technical advice and coordination for telecommunications, tracking and monitoring of fixed and controllable assets
• May serve as a point of contact or oversee fleet management coordination for office or district
• May serve as a liaison for VITA Support and Reconciliation
4. Contracts & Procurement
• Supports department managers with selecting appropriate resources to meet program needs in cost-effective manner
• Ensures procurements are completed in accordance with federal, state and agency policies and procedures
• Provides supervisory guidance and oversight on contract and procurement policies and procedures
5. Records Maintenance
• Maintains records in accordance with Records Maintenance policies and procedures
• Assures staff are aware of records retention requirements and maintain records in accordance with established policies and procedures
6. Other Duties
• May be required to perform other duties; may include functions in support of an emergency declaration

Minimum Qualifications

• Knowledge of principles/practices of government/agency administrative and fiscal functions
• Ability to perform fiscal, bookkeeping and accounting related duties associated with maintenance of fiscal information, following established procedures in support of a district's administrative operations
• Exercises discretion and judgement to classify, proof and post transactions to journals and ledgers
• Ability to conduct cost-benefit analysis to make informed decisions to management
• Ability and understanding of time and effort (T & E)
• Knowledge of facility management principles to include OSHA, maintenance, contracts, utilities
• Experience supervising or leading others

Additional Considerations

*Should have a general understanding in Medical A/R billing and grant funding.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Michelle McKinney

Phone: (540) 322-5878

Email: Michelle.McKinney@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.