Fiscal Technician

Title: Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: $37,530 - $60,987

Pay Band: 3

Agency: VA Dept of Transportation

Location: Hampton Roads Bridge Tunnel

Agency Website: virginiadot.org

Recruitment Type: General Public - G

Job Duties

Virginia Department of Transportation (VDOT) – Hampton Roads District, is seeking a Fiscal Technician at our Hampton Roads Harbor Tunnels Business Office.

The selected individual will provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures.

As a Fiscal Technician, you will assist with:

Time and Attendance – Maintain, calculate and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Accounts Payable – Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation.

SPCC Direct Charge and Procurement – Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements. Receive, verify, and reconcile cardholders’ monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals and all required SWAM documentation. Interact with originating location or vendor to research and resolve discrepncies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Travel – Demonstrate knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies.

Accounts Receivable – Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Inventory Data Processing – Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines and schedules.

Administrative Duties – Assist with special projects. May assist with opening and distributing mail. May serve as receptionist or other administrative duties as assigned.

Minimum Qualifications

• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Knowledge of office and program support activities.
• Experience performing data entry into automated financial systems.
• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
• Experience preparing financial reports and running queries.
• Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
• Ability to report during emergency operations.
• Skill in performing basic math calculations.
• Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.

Additional Considerations

• Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance.
• Knowledge and experience processing accounts payable and accounts receivable.
• Knowledge and experience performing account reconciliations and tracking time and attendance.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Applicants are expected to fully represent qualifications and work history. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and; if in agreement, we welcome you to apply.

Additional positions may be filled from this recruitment.

Contact Information

Name: Tina Kittrell

Phone: 757-956-3288

Email: christina.kittrell@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.