Assistant Property Manager (Community Development)

Summary: Provides high quality property-management for housing serving individuals with disabilities. This includes tenant/landlord relations, leasing and lease negotiation, compliance with site-specific funding requirements, as well as coordination with residents and staff (finance, facilities and services).

Responsibilities:

• Implement leasing, recertification and administrative functions.
  • Works with services team to arrange intake of new residents, including background checks.
  • Develops new leases for new properties.
  • Manages, stores, and organizes signed leases.
• Administer site specific programs and ensure compliance with each applicable agency (HDC, HCR, HUD, etc.).
• Specific responsibilities include serving as HUD Coordinator, managing re-certifications, requesting Reserves for Replacement, Project Rental Assistance Contracts (PRAC) renewals.
• Coordinates Management and Occupancy Reviews (MORS) and Real Estate Assessment Center (REACs) inspections.
• Collects documents relevant to rent increases; provides documents to finance.
• Updates management agreements.
• Completes Enterprise Income Verification (EIV) documentation.
• Order lead certification through work order system; monitor completion.
• Perform HUD billing.
• Manage tenant/landlord relations and conflict resolution.
  • Creates tenant files, runs background checks, create rent rolls.
  • Supports tenant relocation and moves.
  • Support resident engagement.
• Represent Family Services, Inc. (FSI) and Sheppard Pratt with local and state housing stakeholders.
• Coordinate with maintenance and finance to enhance housing quality and financial performance.
• Work with maintenance to assess capital needs of properties.
• Support the development of property financial budgets.
• Coordinate with maintenance and budget to develop and manage operational budgets.
• Prepare weekly and monthly reporting to support compliance and improve outcomes.
  • Use property management software to monitor and improve performance and resident service.
  • Perform data analysis to reduce vacancy and otherwise improve outcomes.
• Improves housing expertise through regular training.
  • Training includes fair housing, EIV, 504 coordination, and housing policy.
• Serve as board liaison to boards associated with housing corporations.
• May also support development efforts and/or master lease negotiations with external property owners/managers.
• Special projects as assigned.

Working Conditions: Reasonable accommodations may be made to enable a qualified individual with a disability(s) to perform the essential functions of this position.

• Generally work occurs in an office environment with normal temperatures and office working conditions.
• Generally sedentary work with occasional standing and walking.
• Work requires extensive use of a computer.
• Work requires very frequent speaking to employees in person as well as frequent use of telephone.
• Work requires periodic travel to all Sheppard Pratt locations in Prince George's County and Montgomery County.

Requires:

• Bachelor's degree or equivalent experience.
• 3 years of property management, housing, real estate or other relevant experience.
• Knowledge of HUD Section 811, Project Based Section 8, LIHTC, and/or other affordable housing programs.
• Preference to candidates with real estate license and/or expertise in development or finance.
• Preference to candidates with mental health and/or social work expertise.
• Understanding of operating statements and financial budgets.
• Experience with Yardi or RealPage (or similar software program).
• Must possess a valid Maryland State driver's license, auto insurance and a good driving record (not more than 3 points).