Administrative assistant

A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.

Top Reasons to Work at Community Health Centers :

• No weekends for the majority of our centers, 10 Paid Holidays and early Fridays.
• A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
• Awarded Best and Brightest Companies to Work for in the Nation for 5 consecutive years.
• Awarded Top 100 Workplaces for Growing Families by Orlando Sentinel.
• Modernized and attractive health centers, that patients love.

Job Summary :

To provide administrative assistance and clerical support for internal customers.

Primary Responsibilities and Specific Duties :

• Documents and Reports.
• Type, copy and distribute correspondence, memos, agendas and reports.
• Take minutes at meetings.
• Arranges meetings as directed by Center Director.
• Schedule meeting space at center and maintain calendar of same.
• Prepare meeting space to include room and refreshment set up and break down.
• Set up and maintain filing system.
• Maintain Center Director’s calendar of activities.
• Provides clerical support for Center Director.
• Screens telephone calls for Center Director.
• Set up appointments for Center Director.
• Opens and sort mail for Center Director.
• May run errands.
• Assists with and participates in events and functions of center.
• May assist with end of day (closing) procedure.
• Maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
• Orders Reach Out and Read books.
• Enters office and medical supply order into electronic requisition system.
• Assists with entry of Information Services requests and Facility Work Orders.
• Prepares expense reports for Amex charges and travel expenses.
• Assists with mock emergency drills and critiques.
• Performs other duties as assigned.

Qualifications : Education :

Education :

• HS Diploma required.
• Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.

Experience :

Minimum of 2 years prior experience in a similar or related field.

Certification / Licensure :

None

Special Skills :

• Good written and verbal communication skills.
• Ability to meet deadlines and prioritize along with good organizational skills.
• Computer (word processing) skills are also required.
• Good written and verbal communication skills.
• Ability to meet deadlines and prioritize along with good organizational skills.
• Proficiency in the following Microsoft Office Applications : Word, Excel, and Outlook.

Other requirements :

• Able to work flexible hours as needed.

Last updated : 2024-10-04

Salary : $16