Facilities Maintenance Manager

About us

Community Home Partners is a small business in Rock Island, IL. We are professional, customer-centric, rewarding and our goal is to Serve our communities and neighborhoods - Our mission is to expand the housing market in the Quad Cities Community.

Community Home Partners, builds, and manages beautiful neighborhoods and homes. We are strengthening our community by offering affordable homes and creating opportunities for independence for individuals and families. We are looking for an energetic and enthusiastic team member who will take pride in their work serving our community and fill the role of Facilities Maintenance Manager.

The Facilities Maintenance Manager position is a highly responsible, hands-on position that will manage the workload of the Maintenance and Inventory Departments. Performance of duties requires a highly organized person with sound judgment and decision-making abilities; knowledgeable of procedures associated with building/grounds maintenance; construction procedures, inventory and controls. They will lead the maintenance team and work collaboratively with others. This position is responsible for repairs and maintenance of all CHP owned and managed buildings and grounds. Areas of responsibility will include carpentry, electrical, plumbing, heating, painting and janitorial skills. In addition, this position will be responsible for planning, prioritizing and scheduling the work to be done and the staff that will be completing it. Successful candidate will conduct routine and random HQS/UPCS property inspections as needed. Duties will also include involvement in pre-construction and progress meetings on any construction/rehab jobs, conducting site inspections, and working with the Admin team to ensure a high-quality product at the end of development. Position will be required to submit reports on maintenance expenses, unit turns and inspections.

ESSENTIAL FUNCTIONS OF THE POSITIONReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role Responsibilities will include the following; however, other duties may be assigned.

1. Prioritize, plan, and schedule work to be completed at each site. Coordinate with Property Management staff of the work to be completed at their respective sites; track and communicate completion date.

2. Perform supervisory duties including:

• Prioritize, plan, schedule, assign, and track work and provide training as needed.
• Provide leadership and guidance to maintenance staff.
• Maintain necessary material inventories.
• Ensures that all maintenance staff follows and complies with all OSHA rules and regulations and maintains departmental housekeeping standards.

3. Ensure purchases fully comply with the CHP procurement policy and procedures.

4. Ensure all sites meet or surpass the maintenance component of all H.U.D and IHDA regulatory requirements, i.e., REAC inspections, IHDA’s and investors’ site/physical inspections.

5. Ensure full utilization of all software and hardware relative to Work Orders.

6. Ensure all work is properly completed on time and within budget. Accomplishes through routine on-site inspections, monitoring approved budgets and tracking contractors’ progress.

7. Plan and implement preventive/predictive maintenance program(s).

8. Establish and coordinate inventory system and control with agency-wide and housing operations.

9. Work closely with the Admin team on rehab or new construction projects; works with the selected A/E firm from initial design through construction inspection closeout.

• Track all spending and prepares budget variance reports on a monthly basis.

11. Conduct detailed on-site inspections of work in progress.

• Provide the maintenance team with technical assistance and hands-on, on-the-job training to help ensure all properties are properly maintained within approved budgets.
• Meet with Director of Programs and Compliance and Asset Management Leader to discuss levels of maintenance, vacancies and vacant unit turnaround times of each property and to develop action plans to correct any problems noted.
• Conduct routine and random UPCS inspection of buildings and grounds, documents findings and schedules any items that need to be corrected.
• Serve as the Safety Officer for CHP. Develops and keeps safety policies current.

16. Coordinate with Asset Management Leader with on-going safety training including MSDS, Right-to-Know and Blood Borne Pathogen training.

• Responsible for the ordering and monitors usage of maintenance supplies and materials.

18. Assist with developing resident maintenance charge lists.

19. Attend workshops, seminars and training sessions as required.

SUPERVISORY RESPONSIBILITIES

· Interview, select and manage and lead all maintenance staff.

· Train and coach direct reports, maintenance leads, maintenance technicians and janitors.

· Evaluate direct report’s work, conducts quarterly performance meetings, and provides timely feedback. Including annual performance reviews and performance management.

EDUCATION AND/OR EXPERIENCE

· Graduation from an accredited college or university with a degree in project management, construction management, business administration or related field; and,

· At least five years of progressively responsible experience in a maintenance management position, construction, plumbing, development, and the administration of a preventive and responsible maintenance program;

· HVAC Certification or expensive hands-on experience; or

· Any equivalent combination of education and experience to meet the required knowledge, skills and abilities.

· Possession of a valid driver’s license.

· Ability to be covered under the CHP vehicle insurance policy.

· Ability to be covered under the CHP fidelity bond.

· Must be willing and able to provide emergency coverage after hours and to carry a cell phone.

· Certified to conduct HQS/UPCS Inspections within six (6) months of hire date.

· Commercial Not-for-Hire Applicator or Operator License - required for individuals who use or supervise the use of pesticides classified for General or Restricted Use for any purpose on property of an employer when such activity is a requirement of the terms of employment and the application is limited to property under the control of the employer only.

QUALIFICATIONS

Employee demonstrates the ability to complete and/or knowledge of the following:

· Belief in and passion about serving Rock Island and Quad Cities community with CHP’s mission and values: to support families by providing them with more housing choices and control over where they live and by promoting neighborhood revitalization that uplifts our community.

· Thorough knowledge of the principles and practices of organization and management and their application to the administration of rental housing.

· Considerable knowledge of national, state and local building codes.

· Ability to inspect and determine need for maintenance and to plan programs of preventive maintenance.

· Ability to effectively plan and coordinate the activities of a number of subordinates engaged in various maintenance activities and to make accurate estimates of time and materials required.

· Ability to maintain complex records and to prepare clear and concise reports.

· Ability to communicate clearly and concisely, both orally and in writing.

· Ability to establish and maintain effective working relationships with officials, contractors, residents, employees and the general public.

· Computer literate with thorough knowledge of electronic work orders system, project management, Excel, Word, and building and equipment maintenance software.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is:

Regularly required to:

· Sit, stand, or walk for extended periods

· Communicate orally and in writing

· Carry, handle, and move file folders, pens, and other common office materials

· Physically access all housing units and common areas

· Ability to read blueprints, technical manuals and housing publications and related materials

· Ability to physically inspect units, grounds, and common areas; such inspections may involve kneeling, crouching, and/or stooping

· Physically operate personal computers, copiers, facsimile machines, telephones, and other common office machines and equipment

· Requires close vision, distance vision, and ability to adjust focus

Position may be exposed to the following on a regular basis:

· Odors

· Verbal abuse

· Vision strain

· Noise

WORKING CONDITIONS

While performing the duties of this job, the employee will work in a typical office environment for a small percentage of their work hours. The majority of their work time will be spent both inside and outside. The employee may be exposed to the following on a regular basis: outdoor weather conditions, working near moving mechanical parts, working in high, precarious places, fumes, or airborne particles, toxic or caustic chemicals, extreme cold or heat (non-weather), risk of electrical shock, and vibrations. While working in a variety of environments, the employee could be exposed to moderate to loud noise levels and hazardous physical substances.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work setting:

• In-person

License/Certification:

• Driver's License (Required)
• Not-for-hire Applicator or Operator License (Required)

Work Location: In person

Salary : $60,000 - $70,000