Records Administrator - Aviation

CONCORDE JET CENTER

Records Keeping Administrator - Aviation:

Purpose: Expert records keeping skills and decision-making capabilities with a sense of accountability, is detailed oriented and has creative problem-solving skills. We work in a team environment and need someone who is goal and team focused.

Responsibilities:

The Technical Records Administrator is responsible to the Chief Inspector for the overall maintenance and secure storage of original aircraft technical and facility records, in accordance with Concord Jet Center (CJC) Policies & procedures and the FAA regulations.

· Ensure and maintain that all Tech Records activities are complied with in accordance with Federal Regulations and Company Policies and secure their storage.

· Ensure all accomplished scheduled maintenance, Airworthiness Directives (ADs), and Service Bulletins (SBs) are captured, updated, and maintained, in the relevant Aircraft/Engine Logbooks.

· Review flight logs and completed maintenance work packages for completeness and compliance with all required maintenance items.

· Receive and maintain Aircraft Delivery Records.

· Responsible for the accurate compilation of aircraft/repair station records and the identification, notification, and rectification of records discrepancies to ensure accurate recall of required information.

· Identify, mark, and store aircraft records in such a way to facilitate retrieval.

· Update all company’s maintenance information database and tracking systems and identify and filter out Repair Station records no longer required to be retained per regulations.

· Assemble completed work orders into presentable records packages for delivery to each customer.

· Regularly audit physical aircraft and engine records

· Interact with Customers, Vendors and Auditors to provide/receive all required documents and respond to all queries.

· Assist the Chief Inspector & Director of Maintenance to develop new processes and procedures and/or to implement changes to existing work processes and procedures to make them more efficient and effective.

· Perform additional tasks assigned by the Director of Maintenance or Chief Inspector

Required Experience:

• Possess a minimum of 2 years of record keeping/data entry experience.
• Proficiency in Microsoft Word, Excel, and Outlook software and general internet applications.
• Ability to perform a wide variety of tasks and can multi-task efficiently to meet deadlines.
• Strong work ethic, reliable, and self-motivated with a positive attitude
• Must be able to lift at least 50lbs.

Work Environment:

• Repetitive motion such as typing, writing and data entry.
• Occasional physical exertion such as: pulling, pushing, reaching, standing, walking and lifting file containers and items that may exceed 50 lbs.
• Typical office environment, sitting the majority of the day.
• Aircraft maintenance hangar noise on occasion.

Preferred:

• Prior Aircraft Recordkeeping experience but willing to train the right person.

Minimum Education Level to Perform Essential Functions of the Job:

• High School diploma, GED, or equivalent.

Interpersonal Skills:

• Possess excellent communication skills.
• Demonstrate sound decision-making abilities, even in high-stress situations.
• Maintain a consistent high level of organization.
• Exhibit the capacity to work productively both independently and with minimal supervision.
• Ability to follow detailed instructions and Standard Operations Instructions.
• Proficient at recognizing and prioritizing critical tasks in an industry with ever-changing demands.

Must be able to:

• Pass a drug test and a background test.

Classification:

Salary/Non-exempt: Non-Exempt

Reports to: Chief Inspector and Director of Maintenance

Date: 2024

Position Type/Expected Hours of Work

This is a full-time position; however, it can be a part-time position for the right person and with at least 25 hours a week working 5 days in the week. Hours of work and days are generally Monday through Friday.
7:00 a.m. to 3:00 p.m. These times may vary slightly.

Work Authorization

Must be a US Citizen or hold a permanent resident card.

AAP/EEO Statement

Concord Jet Center believes that all persons are entitled to equal employment opportunity. It does not discriminate against qualified employees or applicants because of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, or any other characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative Record Keeping: 2 years (Preferred)

Ability to Commute:

• Brunswick, ME 04011 (Required)

Work Location: In person