Accounts Receivable Coordinator

CONFEDERATED SALISH AND KOOTENAI TRIBES
OF THE FLATHEAD NATION

PO BOX 278
PABLO MT 59855
(406) 675-2700

PERSONNEL OFFICE FAX: (406) 675-2711
WEBSITE ADDRESS: www.csktribes.org

E-mail: shelley.grenier@cskt.org

****V A C A N C Y A N N O U N C E M E N T****

TITLE: Accounts Receivable Coordinator

LOCATION: Salish Kootenai Housing Authority
Pablo, MT.

SALARY: $16.65 to $19.14 per hour

CLOSING DATE: Thursday, August 17, 2023 at 5:30 p.m.

SPECIAL CONDITIONS:
This position is not a Testing Designated Position (TDP) within the definition of the CSKT
Drug Testing policy. The successful applicant, if not already employed by the Tribes must
pass a pre-hire drug test and serve a mandatory six (6) month probationary period.
This position is an integral part of the Finance Department and is responsible for multiple components of the

billing and collection process for all customer accounts ensuring that all transactions are done according to the

procedures established. Responsible for providing financial, administrative and clerical services in order to

ensure effective, efficient and accurate accounting of money receipted. This position requires a great deal of

organization and independent work activities.

The primary work activities under this position include but are not limited to:

• This position will be responsible for handling large sums of money collected daily and will be responsible to

ensure cash count is accurate and balances with all receipts at the end of each day. Must adhere to established

Housing Authority controls and procedures to ensure the security of money and accounts handled.

• Responsible to open and man the payment window daily, verifying that the cash till is accurate, payment window

is stocked with necessary supplies for the day and answering customer correspondence whether by phone or

email.

• Responsible to receipt all walk-in, drive-up window, drop box and mailed in payments received from customers

on a daily basis. Must ensure payments are recorded to the proper customer and bank account to avoid any

discrepancies in customer accounts. Responsible to forward receipts to correct departments and/or customers

when requested.

• Responsible to process all Electronic Fund Transfers from receiving and printing confirmation, applying EFT to

accurately posting and receipting to forward on in Finance Department.

• Responsible to receive and process Payroll Deduction Forms, checking for accuracy, scanning to customer card,

entering customer comments and forwarding to CSKT Payroll Department.

• Responsible to initiate and send non-sufficient fund letters out to customers that had payment returned as NSF

(check or EFT), giving 5 business days to make payment or put their account in delinquent status. Must monitor

for payment.

• Responsible for preparation of deposit information to initiate cash deposit at the end of each day forwarding cash

and balance sheet information to the Finance Department to complete the deposit. Takes deposits to the bank and

returns deposit slips to the payment window.

• Responsible to prepare and run Tenant Accounts Receivable Program and maintenance at the end of each month

through the software program in order to prepare for processing of monthly statements on all customers. Process

Rent Rolls for each program in preparation of final billing. Distribute the Rent Rolls to the appropriate

department for final review and approval prior to running the billing statements each month.

• Responsible for preparing, processing and mailing monthly billing statements utilizing a computerized data base

for all dwelling and non-dwelling accounts of the Housing Authority, checking for accuracy and completeness.

• Responsible for monitoring returned customer statements, entering information into customer card and working

with SKHA Departments and CSKT Enrollment for updated address.

• Responsible to initiate and monitor 14 day notices to pay in full or vacate for any late rent when prior

arrangements have not been made in accordance with established procedures.

• Responsible to initiate and monitor all payback agreements for special rent payment due dates and any 14 day

notices for rent in accordance with established procedures.

• Responsible to process and monitor all move-out files when unit become available, verifying vacancy dates and

unit, processing ACA’s for pro-rated rent, utility balances, tenant damages and security deposit. Monitors 10 day

deadline for disputes.

• Responsible to process requests from varying departments utilizing the Adjustment to Customer Account (ACA)

form to credit or invoice accounts as requested in accordance with established procedures.

• Responsible for the preparation and distribution of reports to staff as required or requested.

MINIMUM RECRUITING QUALIFICATIONS (AS REFLECTED ON THE TRIBAL
EMPLOYMENT APPLICATION)

➢ Must possess a high school diploma or GED. Two year’s experience with office machines with emphasis on
Personal Computer, copiers, printers, fax machines and 10 key calculators. Experience in accounting practices

and reconciliation processes utilizing computer accounting software.

➢ Must be able to travel out of the area for training.
➢ Must have a valid Montana Driver’s License with no alcohol-related convictions in the past three years.

DESIRABLE QUALIFICATIONS (AS DETERMINED BY THE INTERVIEW):
❖ Interested applicants may request a copy of the full position description from the Tribal Personnel

Department.

SUBMIT:
1. Completed Tribal employment application.
2. Copy of relevant academic transcripts and training certificates.
3. Copy of current valid driver’s license.
4. Proof of enrollment from a federally recognized Tribe if other than CSKT.
5. If claiming veteran’s preference, a copy of DD214 must be submitted.

SUBMIT ALL OF THE ABOVE TO: Personnel Office, P.O. Box 278, Pablo MT 59855, telephone
(406) 675-2700, ext. 1040.
FOR MORE INFORMATION: Contact: Daniel Tromp, Finance Manager @ 406.675.4491, Ext.1512.