What are the responsibilities and job description for the Administrative Assistant position at Confidental Company?
The Administrative Assistant is an administrative position hired by the Company Manager and the Board of Directors and will be responsible for fulfilling all duties as directed below.
Acts as the direct assistant to the Company Manager.
· Promote a positive image of the company at all times.
· Answer phone, greet the public- assist them or refer them to the proper department.
· Place ads in newspaper to advertise meetings, bids, etc. Review newspaper for ads and articles to be kept on file.
· Payroll – code time slips for all departments and assist in processing payroll.
· Type resolutions, letters, forms, etc.
· Operate all office equipment.
· Record and transcribe minutes for monthly and Special Meetings. File approved minutes in book and put a copy on Company Webpage.
· File enacted Ordinances in book.
· Prepare monthly billing for Utilities.
· Enter semi-monthly accounts payables.
· Process accounts receivables.
· File all correspondence –paid invoices, receipts, purchase orders, etc.
· Open mail, stamp received and distribute daily. Issue receipts for all checks received.
· Reconcile gas slips monthly form all departments. Supply vendor with a report for fuel rebate payment. Give the invoice and a copy of the department totals used to bookkeeper.
· Reconcile petty cash and postage meter each month.
· Calendar – schedule meetings, meeting room reservations, pavilion reservations
· Assist office personnel as directed by the Company Manager.
· Order supplies and put them away.
· Ethics forms – distribute each year to necessary personnel and committee members to be completed.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Bradford County, PA (Required)
Ability to Relocate:
- Bradford County, PA: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $20
