What are the responsibilities and job description for the Accounts Payable Specialist position at Confidential?
The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.
Responsibilities
Administrative:
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
- Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
- Opens and distributes incoming mail on a daily basis.
Accounting:
- Supports accounting manager in completing basic bookkeeping and accounting tasks.
- Prepare statements, invoices and vouchers.
- Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached.
Accounts Payable:
- Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken.
- Processing invoices for verification, expense coding, and drafting of payment checks or vouchers.
- Supplies regular or written reports.
- Suggests improvements in processes to increase effectiveness of unit.
- Oversees accounts payable recordkeeping. Invoices and calculation of discounts. Ensures expense coding, voucher preparation, and check issuance are accomplished accurately and timely.
- Produces various reports for management including accounts payable register.
- Verification of correct costs, quantities, & management approvals for vendor invoices
- Match backup documents and enter with correct GL code
- Reconcile credit card statements, prepare payment by due date
- Enter approved employee expense reports
- Reconcile monthly health insurance bills
- Process vendor credit applications, enter new vendors in accounting software (collect/maintain W-9’s)
- Review and record invoices from vendors to ensure accuracy in billing
- Process expense reports from employees Identify discrepancies and escalate in appropriate manner
- Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
- Maintain 1099s and generate report at year end
Month End:
- Expense analysis (review month-to-month)
- Budget vs. Actual (review)
Qualifications
- School Diploma or equivalent.
- Minimum 3 years of experience in the field or related field.
- Familiarity with accounting programs and software.
Required Skills
- Organizational, analytical and recording skills
- Excellent communication skills (written and verbal)
- Strong knowledge of accounting (full cycle AP)
- Ability to meet deadlines
- Strong understanding of General Ledger system and Accounts Payable processing
- Strong organizational, analytical and recording skills
- Detail oriented
- Proficient in Microsoft Office suite (Excel)
Salary : $20 - $25
