Accounting Assistant- Hybrid

ConnectLife helps people help others. As a federally designated not-for-profit organ procurement
organization and community blood bank, we save and enhance lives through organ, eye, tissue
and blood donation

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Job Summary*

Provides administrative services as related to Finance to include assistance with filing, copying, organizing and other basic general clerical duties. Assists with coordination of assigned accounts receivable/payable and general purchasing activities.

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Education Requirements: *

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High School Diploma required.

• Associates degree preferred.

Experience:

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Two years of office experience required.

• Bookkeeping experience a plus

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Schedule: *

• Monday- Friday,
• 7am-3:30pm, 7:30-4pm, 8am-4pm or 8:30- 5pm depending on candidate preference
• Hybrid model, work from home - 50%, work in office -50%
• Must train in office during initial training period

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Benefits we offer: *

• Medical Insurance
• Life Insurance
• Employer covered dental and vision insurance
• Paid Holidays
• Three weeks total vacation and sick time
• 401 ( k)
• 3% 401 contribution after a year of service
• Employee Assistant Program
• Training and Development Opportunities

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Essential Job Functions: *

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Prepare assigned invoices, schedules and reports as pertaining to various programs and funding sources. Assist in the generation and mailing of accounts receivable invoices on a weekly basis. Assist the Accounts Receivable Specialist II to ensure invoices & statements are mailed out in a timely manner.

• Contact customers regarding past due accounts receivables on a weekly basis and document in the computerized accounting system. Generate and mail customer account statements on a monthly basis.
• Review AP activity and contact vendors for invoicing, questions. Works with Accounts payable and Department Heads to verify and authorize all invoices for payment.
• Review, correct and approve purchase requisitions submitted by departments. Send actual Purchase Order to vendors once approved by senior management .
• Review pricing on large individual and large volume items and compare to multiple vendors. Present details to upper management to assist in vendor analysis.
• Enters journal entries for finance staff in the accounting system including but not limited to general journal entries, bank transfers, and pension journal entries. Assist in data entry as needed.
• Prepare and post the bank deposits.
• Print AP checks on a weekly basis
• Maintains financial security by following internal accounting and purchasing controls.
• Assist the Controller with month end closing procedures and reconciling accounts.
• 401K emails and mailers sent out to all participants as needed. Fax 401K Distributions and Enrollment forms to Lincoln Financial as needed
• Maintains insurance certificate files on outside contractors and contacts contractors to update insurance certificates as needed.
• Back up for critical accounts receivables and accounts payable positions in their absence; cross trained on major functions in both positions.
• Organizes and maintains the filing systems as related to the Finance and Purchasing functions .
• Orders necessary supplies for the Finance Department.
• Assist with annual audits and special projects as necessary

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Salary : $17 - $18