Payroll Administrator

The Opportunity.

Immediate opportunity for a dynamic payroll administrator committed to consistently providing exceptional customer service to join our team. Responsible for accurately and efficiently administering and processing multi-jurisdictional payroll and working collaboratively with the payroll team and partnering with the overall HR team. This is an experienced, administrative position reporting to the Payroll Manager.

Essential Duties & Responsibilities.

• Process multi-jurisdiction, bi-weekly payroll with third party vendor (ADP) and ensure pre-payroll processing tasks are accurate and complete
• Process special payrolls as needed
• Coordinate with group timekeepers to ensure weekly timecards are accurate and complete
• Obtain and maintain SIT, SUI, and local payroll tax accounts and associated compliance for growing business
• Maintain reports, filing, and payments for worker’s compensation programs in monopolistic states
• Maintain payroll processing system and Deltek Vision to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Accurate and timely data entry for new hires, terminations, and changes to rates of pay
• Coordinate with accounting staff on prevailing wage processing, compliance, and certified payroll statements
• Verify employee benefit (medical, dental, vision, life, disability, 401k, etc.) elections for deduction in ADP
• Track and update leave of absence status
• Identify government reporting regulations impacting payroll and maintain compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Coordinate with ADP regarding updates or issues with the payroll system
• Provide personnel and payroll reports for management as needed
• Process employee terminations from systems (ADP, Deltek Vision, benefit carriers, COBRA, etc.) and reconcile final pay, benefits, and payment of accrued PTO
• Collect and analyze information to deliver prompt and accurate resolution of issues
• Collaborate with HR generalists and coordinators as needed to ensure processes are completed accurately and employee questions and issues related to payroll are addressed and resolved in a timely manner
• Maintain employee confidence in payroll operations by processing information accurately and maintaining confidentiality
• Other duties as may be assigned

Required Credentials.

• Bachelor’s degree in business, finance, accounting, or related field preferred; high school diploma or equivalent required
• 3 years of experience in payroll administration for multi-state operations
• Strong experience in California prevailing wage processing and compliance reporting
• Intermediate accounting skills for accurate reconciliation
• Advanced proficiency with payroll systems (ADP) and Microsoft Office applications, including Excel, and web applications such as benefit carrier, state, and local tax agency sites, etc.
• Strong customer service skills to facilitate positive interactions with employees and management
• Reliability in attendance, proactive, diligent attention to detail, and accurate data entry is required
• Ability to multitask with proven organizational and time management skills
• Experience adhering to internal control processes, use of judgment and analytical skills to resolve issues as they arise, and ability to work independently, set priorities, and meet deadlines
• Discreet with the ability to appropriately manage confidential information and sensitive situations

Additional Preferred Qualifications.

• Working knowledge of Deltek Vision preferred

Supplement Information/Requirements.

• Near & far vision - Ability to see details at close range and at a distance
• Speech clarity & recognition – Ability to speak clearly to be understood; Ability to understand the speech of others
• Use of computers for high volume, accurate data entry

• Strong ethical character
• Ability to occasionally work overtime
• Ability to sit and/or stand for prolonged periods of time

This job description may have been redacted to relay a general sense of the responsibilities and expectations of the position. In some instances, it may not describe all tasks that may be assigned. As business demands change, the essential functions of some positions may also change. Position requires the successful completion of applicable pre-employment background checks and drug screening

Company Overview

Let the next big thing you engineer be your future at CONSOR Engineers!

CONSOR Engineers is inspiring vibrant communities by connecting people through innovative engineering solutions, focused on transportation planning and design, structural assessment, construction services, and water-wastewater. Our project portfolio includes thousands of projects across the United States and Canada with 47 offices in North America and 1200 employees. We are deeply committed to investing in our people – together we are stronger, more innovative, and able to fulfill an engineering vision that makes a true difference.

CONSOR champions growth, creativity, and well-being in our team members. We offer a competitive pay structure, a comprehensive benefits package, and recognize the need for work-life balance. Our core values define our company culture and remind us of what we all aspire – Collaboration, Ownership, New Ideas, Safety, Optimism, Respect, Integrity, and Quality (CONSORiq).

We’re made up of talented, collaborative, and driven folks from every civil engineering discipline. We are driven by producing outstanding work and thrive on tackling the biggest projects. If this sounds like a place you could see yourself shining (and we think it is!), apply today and let’s create something amazing together.

Diversity Statement (EEO)
CONSOR is proud to be an equal opportunity employer committed to diversity in our workplace. We believe in each individual’s potential. Qualified applicants receive consideration for employment without regard to race, color, national origin or ancestry, sex, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other status protected by law.

Salary : $65,000 - $75,000