Purchasing Agent

Position Description

Disclaimer: - The purpose of this document is to provide a summary of the generic functions / tasks associated with this position. It is not an exhaustive or comprehensive list of all possible position responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the incumbent might differ from those outlined here and additional duties may be assigned . The position description details as outlined below are also subject to change and may be reassigned at any time.

Business Title: Purchasing Agent Supervisory Responsibilities: Yes

 Overtime Eligible: No

Supervisor: General Manager, Contracts

Purpose/Summary

Each buyer is responsible for the procurement of all parts or services for assigned vessels, which can range up to 6 ships.

Key Responsibilities

• Receive and review purchase requests as assigned. Select sources of supply.
• Negotiate and place orders/contracts with qualified sources. Monitor all orders/contracts from placement to completion. Reconcile all problems with orders/contracts.
• Communicate with vessels, company agents and technical operations via written and oral correspondence. Ensure that all Federal Acquisition Regulation (FAR) requirements are adhered to for each purchase.
• Input purchase order information to the Purchasing computer system.
• Perform such research as necessary to develop new/alternate sources of supply. Responsible for compliance with all ISO 9000 procedures applicable to Purchasing.
• Works closely with Technical/Engineering, and Finance personnel to develop compliant cost/price strategies, in response to Technical Organization needs for voyage repairs and other supplies and services.
• Negotiates pricing and terms and conditions.
• Responsible for independent purchase authority up to $75,000
• Supports commitment to safety and other selected company standards and certifications Performs other position related duties as specified by management.

Position Specifications

Education and Experience

• Bachelor’s degree from an accredited institution preferred but not required.
• Experience as a purchasing agent or government contract specialist
• with an emphasis in the Industrial/Marine environment preferred.
• Prior military supply or storekeeper experience is a plus.
• Computer skills with MS Word, Excel and Oracle based programs is also a

Technical Skills and Competencies Required

• Must have computer skills in Microsoft Word, Windows, Outlook, and Excel.
• Must have excellent communications skills in the oral and written forms.
• Must be able to work well under pressure in a fast-paced environment.
• ABS Nautical Systems experience is a plus, but not required.

Learning Description

Each buyer is expected to be proficient in the USMMI procurement process within 6 months, and each buyer should be eligible for promotion within three years of service with the company.

Travel Requirements

As required if necessary