Document Control Manager

Job Summary:

CTI’s Document and Records Manager will provide information to the customer based on the technical specifications and design requirements for each contract. Once accepted by the customer, the Document and Records Manager will flow down information to be incorporated into design, production, quality assurance inspection and testing for the contract. The Document and Records Manager will then store all relevant information in CTI’s record management system to provide long-term evidence of those activities; essentially becoming a centralized hub for all documentation.

Responsibilities:

· Inputs internal information and unmanaged external information

· Generate or capture information throughout the production process, review and approve as needed.

· Work directly with CTI Engineering & Quality to incorporate document/design changes as needed.

· Generate shop travelers to production, using internal QA forms and approved design information from customer.

· Maintain all material traceability.

· Compile customer document packages based off Technical Specifications, issue to Quality for review & approval.

· Direct & manage customer inquiries related to submittals.

· Classify information to ensure it is grouped within the correct context according to the established criteria.

· Verify and authorize that the information meets established standards and quality requirements. If it is not acceptable, work with the originating department to either fix the information or obtain conforming information. Checking for:

• document number
• revision, if applicable
• document title
• approval
• date
• completeness & legibility
• proper file
• deficiencies are resolved with the originating department.

· Determine if information should become a controlled document.

· Ensure documentation is issued to customers and distributed to team in a timely manner.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

· Job Knowledge – Competent in required job skills and knowledge. Experience working with engineers, subcontractors, and client personnel. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Knowledge of Quality Assurance (QA) Requirements such as NQA-1. Experience in DOE projects and/or Government Contracts. Requires minimal supervision. Displays understanding of how a job relates to others. Uses resources effectively.

· Cooperation – Establishes and maintains effective relations. Exhibits tact and consideration. Displays a positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

·Attendance & Punctuality – Schedules time off in advance. Begins working on time. Keeps absences within guidelines. Ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time.

· Quality – Demonstrates accuracy and thoroughness. Strong organizational skills. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

· Quantity – Meets productivity standards. Completes work in timely manner. Strives to increase productivity. Works quickly. Achieves established goals. This is a very high paced position. Applicant must be able to multi task and manage multiple jobs at one time.

· Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Electronic Data Management

· Records Management

· Demonstrated Microsoft 365 Skills

· Should have bachelor’s degree in business management or other related fields and/or related experience of 6 years.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to talk or hear and see. The employee is frequently required to stand, walk, and reach with hands and arms, and use hands to finger, handle, or feel. The employee is required to sit, stoop, kneel, crouch, or crawl.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

How to Apply:

Interested candidates should submit their resume and cover letter to Christy Reed [creed@ctifab.com]. Please include "Document Control Manager - [Your Name]" in the subject line.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Helenwood, TN 37755: Relocate before starting work (Required)

Work Location: In person