Job Posting for Administrative Assistant at Contractors Sales
Contractors Sales Company, Inc. is hiring! This is your opportunity to join a premier heavy construction equipment dealership's team in Albany, NY. Contractors Sales is looking for an Administrative Assistant who will work closely with the Accounts Receivable and Accounts Payable teams, as well as the executive team to assist with daily business operations. Contractors Sales has been in business for over 100 years and provides competitive pay, 401(k) with a safe harbor match, discretionary profit sharing, health insurance with minimal out of pocket expense, life insurance and paid time off. Apply today to be a part of the exciting future at Contactors Sales.
Hours: 8:30 AM. - 5:00 PM, Monday - Friday
Job duties include, but are not limited to:
Answer, screen and transfer incoming calls to the proper personnel
Welcoming customers and visitors to the facility
Typing contracts and UCC-1 forms
Obtaining customer insurance certificate and tracking contracts for customer signature
Preparing purchase orders and invoices
Receiving & distributing incoming mail
Envelope, affix postage and deliver outgoing mail
Filing customer invoices, customer statements, correspondence, vendor invoices, purchase orders, machine sales to customers, returned contracts, insurance certificates and UCC filings
Collecting and maintaining current insurance certificates for rental customers and equipment haulers
Ordering and maintaining office supplies
Following up with past dues accounts for collection
Provide support to Accounts Payable and Receivable Departments, as requested
Provide support to executive management, as requested
Entering vendor invoices
Posting checks received
Review vendor statements (monthly)
Submit advertising invoices to vendors for reimbursement (monthly)
Pull vendor invoices for check run (weekly)
Monitor parts return credits and warranty credits from vendors
Process trade reference for new customer accounts
And any other duties, as requested by management
Job Requirements/Qualifications:
Team player with a positive attitude
Must be proficient in Microsoft Word & Excel
Personable and outgoing
Strong communication skills
Self-starter who also takes direction well
Accounting/bookkeeping experience is a plus
Salary.com Estimation for Administrative Assistant in Albany, NY
$49,066 to $62,049
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