What are the responsibilities and job description for the Project Cost Administrator 1 position at Convergint Technologies?
1. Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
2. Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
3. Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.
4. Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
5. Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
6. Assists project managers and accounts receivable team to ensure timely payment of invoices.
7. Acts as second level approver for all project accounts payables invoices. Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.
8. Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
9. Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
10. Monitors revenue on projects on a weekly basis and reports issues to manager.
11. Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval.
12. Maintains and tracks Subcontractor COI’s and lien waivers.
13. Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
14. Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
15. Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
16. Runs month end financial reports and works with manager to achieve planned financial results.
17. Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin.
18. Prepares and sends customer surveys monthly.
19. Acts as “our customer’s best service provider” always, thereby ensuring Convergint Technologies is the customer’s 1st choice for service.
20. Performs other duties and responsibilities as requested or required.
customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
Experience
Preferred- 3 year(s): Experience in bookkeeping or an accounting environment
- 3 year(s): Project cost accounting experience preferred
Behaviors
Preferred- Thought Provoking: Capable of making others think deeply on a subject
- Functional Expert: Considered a thought leader on a subject
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred- Self-Starter: Inspired to perform without outside help
- Goal Completion: Inspired to perform well by the completion of tasks
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
