Administrative assistant

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrative Assistant to join our amazing culture.

As a Administrative Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com / careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results.

You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

You want to grow with us and deliver results as an exceptional Administrative Assistant.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal.

Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry.

We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What You'll Do

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Under minimal supervision, provides a wide range of general administrative support to colleagues in the office and / or field.
• Responsible for scheduling meetings, making travel arrangements, arranging events and other projects as assigned.
• May provide direction and coaching to less experienced Administrative Assistants or other office staff colleagues.
• Processes, records, verifies, and pays invoices and expenses for goods and services on a timely basis.
• Maintains, analyzes, and reconciles accounts payable ledger accounts.
• Develops, directs, plans, and evaluates accounts payable policies and procedures ensuring external and internal policies are adhered to.
• Prepares a variety of reports, analyzes data, identifies, and recommends solutions.
• Assist Project Managers and other colleagues with miscellaneous paperwork and reporting.
• Communicates with purchasing and shipping department regarding pricing or receiving discrepancies.
• Acts as back up for other office jobs such as the receptionist.
• Reviews vendor statements and communicates with vendors regarding payment status.
• Performs other duties and responsibilities as requested or required.
• Administers and operates the organization's warehouses, providing administrative support for efficient shipping, receiving, processing, packaging, storing and ordering of tools, supplies, materials and equipment.
• Responsible for supporting receiving and shipping parts in an efficient manner.
• Provides project and service support to field colleagues and supports office colleagues as needed.
• May provide support for fleet and facilities management programs.

What You'll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
• Flexible, adaptable, detail-oriented and self-motivated.
• Customer service and detail-oriented.
• Strong attention to detail along with solid math skills.
• High level of organization and time management skills.
• Ability to work independently, multi-task, and prioritize.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company.

We offer a variety of programs and exceptional benefits to all of our colleagues :

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements :

Education : High School / GED or equivalent experience

Preferred Experience : (but not required) :

• 3-5 years of relevant experience
• Experience in 1 or more of the following industries : electronic / electrical, fire alarm & life safety, data-cable installation and / or building automation
• D365 Experience

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted.

If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Last updated : 2024-10-07