Prevention Assistant

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

Job Title:         Prevention Assistant, I/II/III, RS 

Department:   Recovery Services

Reports To:     Prevention Manager

Supervises:      None 

FLSA Status:   Non-Exempt 

Pay Grade:       N2 (I), N3 (II), N4 (III) 

Job Type:         Full-Time, Regular  

AKBCU:            Yes                  ICPA: Yes

General Functions:

The Prevention Assistant is responsible for supporting the Prevention Coordinator in planning prevention program activities such as meetings, travel, and conferences.

Duties and Responsibilities:

Prevention Assistant, I: 

• Coordinate and organize activities such as meetings, travel, conferences and all prevention program activities, as directed by the Prevention Coordinator.
• Administer and conduct Federal data collection tools (GPRAs) and submit to the Data Evaluation Team.
• Support prevention staff in administrative tasks and maintain organization and cleanliness of prevention spaces.  
• Provide support to the prevention coordinators in the classroom or group.
• Provide support of tabling events.
• Assist in teaching cultural activities.
• Perform all other related administrative duties as assigned.

Prevention Assistant, II:

• Consistently perform all duties/responsibilities of Prevention Assistant I with a higher level of proficiency.
• Assist department staff with day-to-day operations, clerical duties, and special projects.
• Complete all duties related to obtaining waivers and media waivers for youth prior to monthly events. 
• Assist with coordination of travel arrangements.
• Attend meetings as it pertains to job responsibilities.
• Be a community safe person for suicide prevention training.

Prevention Assistant, III:

• Consistently perform all duties/responsibilities of Prevention Assistant I and II with a higher level of proficiency.
• Support the Prevention Coordinator, Prevention Manager, and Human Resources in recruitment efforts of new Prevention Assistants, to include screening, interviewing, and selection.
• Provide initial and ongoing training for Prevention Assistants; to include but not limited to, entry and how to administer follow-up and satisfaction survey. 
• Co-lead training program for newly hired Prevention Assistants.
• Oversee that the follow-up rate is maintained per grant goals and in accordance to grant regulations. 
• Act as a Super User for Eventbrite, Bitly, Microsoft Teams, etc.
• Liaise and attend all coalition meetings. 
• Cross check that scanned, labeled and uploaded documents are completed correctly and timely.
• Support the Prevention Manager in the absence of the Prevention Coordinator. 
• Co-teach and co-facilitate with prevention coordinators.

Job Responsibilities Related to Participant Privacy

• Employee is expected to actively participate in CITC privacy training and to protect the privacy of participant information in accordance with CITC's privacy policies, procedures and practices, as required by federal and state law.  Failure to comply with CITC's policies and procedures on participant privacy may result in disciplinary action up to and including termination of employment.
• Employee may access protected health information and other participant information only to the extent necessary to complete job duties.   Employee may only share such information on a need to know basis with others who have job responsibilities related to treatment, payment, or other CITC operations.
• Employee is encouraged and expected to report, without the threat of retaliation, any concerns regarding CITC's policies and procedures on participant privacy and any observed practices in violation of the policy to the designated Privacy Officer. 

Job Specifications: 

• Excellent public contact and telephone etiquette and professional presence.
• Ability to work closely with personnel from other departments within Cook Inlet Tribal Council.
• Ability to work independently and with minimal supervision while maintaining attention to detail.
• Ability to work well in a multi-task environment.
• Demonstrated good organizational skills.
• Ability to be flexible and understanding of changing priorities.
• Experience with PCs and standard office equipment.
• Demonstrated ability to prioritize work and work-related responsibilities.
• Excellent verbal and written communication skills; knowledge of proper grammar, good vocabulary, spelling and proofreading skills.
• Familiar with Word, Outlook and other Microsoft Office business software.
• Ability to prioritize workload and adapt to changing priorities.
• Maintain high degree of sensitivity regarding confidential information.
• General knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills  

Minimum Qualifications:

Prevention Assistant, I

• High School Diploma or GED. 

Prevention Assistant, II

• High School Diploma or GED.
• One (1) year experience working in an administrative support role.

Prevention Assistant, III

• High School Diploma or GED.
• Two (2) years of experience working in an administrative or prevention assistant role. 
• Understanding of Alaska Native Culture.

Preferred Qualifications:

• Continued employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check. 
• Valid Alaska driver’s license and be insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age and have had a driver’s license for at least three years.
• Ability to teach Alaska Native Cultural activities.

Physical Requirements: 

• Primarily works in an office setting, with extended periods of time at a desk and on a computer.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included is the non-Native head of household members for Native families, which fosters or traditionally adopts Native children.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

10/20/23