What are the responsibilities and job description for the Purchasing Clerk position at Copart?
The Purchasing Clerk position supports the Director of Contracts and Purchasing and the related functions of the department. This position is responsible for providing excellent service to internal and external customers, including business unit staff, vendors, and other business partners. They must also consistently respond to customer inquiries in a professional and timely manner and maintain a positive and professional demeanor at all times. The role collaborates and communicates at all levels within the Finance and Accounting Departments, and promotes process excellence throughout the organization, upholding and adhering to both internal and external policies.
Job Description:
- Reads and reviews contract terms and conditions and enters required data points into Copart's contract housing system.
- Verifies entered contract and account data by reviewing, correcting, or reentering data; purging files to eliminate duplication of data.
- Gathers and submits supporting documentation for Purchasing requisitions as part of the purchase order process.
- Resolves discrepancies by using standard procedures or returning incomplete documents to Business Leaders or vendors for resolution.
- Maintains relevant account information and assists with vendor management functions.
- Codes and processes invoice according to Copart's accounting standards.
- Helps the C&P department with ad hoc administrative and clerical work
- Maintains operations by following Copart policies and procedures; reporting any opportunities for improvement.
- Assists with special projects and other duties as assigned
- High School Diploma / GED, with a minimum of 2 years' experience in an administrative environment (legal, contracting, or procurement preferred)
- Excellent customer service attitude and skills
- Excellent communication/phone skills
- Must be able to multi-task in a fast-paced environment
- Excellent organizational skills and high attention to detail
- Ability to work independently and as a member of the team
- MS Office (Word, Excel & Outlook)
