Payroll Clerk

POSITION: Payroll Clerk

Qualifications: Previous payroll experience required. Must have strong organizational, customer
support and multitasking skills. This is a 261-day confidential position with excellent fringe benefits;
including employer paid PERS. Annual Salary: $55,000 – 65,672.88 DOE



APPLICATION:

A Complete Application Consists of:
1) Letter of interest
2) Resume, including three references with phone numbers
3) District Application

www.coquille.k12.or.us



SEND TO:
Rachel Price
970 N Central
Coquille, OR 97423
Telephone: (541) 396-2181
Fax: (541) 396-5015
rprice@coquille.k12.or.us

CLOSING DATE: Open until filled

TERMS OF EMPLOYMENT: Pre-employment drug testing required

Coquille School District is an EOE.

If you have a disability and need this publication in an alternate form,
please contact Coquille School District 8, 541-396-2181

Job Title: Payroll Clerk Assignment: District Office

Reports to: Business Manager and Superintendent Evaluated by: Business Manager

Position Overview: This position has primary responsibility for assuring accurate and timely processing of
payroll, benefit administration and time and attendance. The individual performs these responsibilities while

efficiently managing daily work pressures. This position requires constant concentration on a volume of work

that must be completed within a limited period of time and hard deadlines. This position responds professionally

and expediently to questions and requests from District employees and “outside customers” by telephone, email

and in person.

1. Essential Job Functions:
a) Receive, record, input and process data required to produce the payroll.
b) Issue timely and accurate pay for all staff.
c) Maintain records of employee information on Payroll program.
d) Maintain records of changes/updates pertaining to pay and positions.
e) Calculate and correspond work schedule calendars for administrators, classified and confidential

employees.

f) Process time and attendance system records.
g) Compile and file all required payroll reports such as quarterly federal and state tax reports, wage and

hour reports, including retirement, insurance & other benefits.

h) Interprets and applies rules, policies, procedures and regulations to assure compliance relative to payroll
and District collective bargaining agreements.

i) Prepare weekly attendance reports as it relates to food service.
j) Prepare spreadsheets/reports as needed for annual audit.
k) Process surveys as needed for various entities.
l) Provide specialized payroll reports as required by Business Manager & Superintendent.
m) Invoice entities for reimbursement of shared payroll costs.
n) Process employee payroll garnishments and make timely payments.
o) Maintain leave accounting & reporting.
p) Provide new employee orientation.
q) Maintain State of Oregon New Hire reporting.
r) Administer and maintain insurance benefits, plans and policies for active employees and retirees; update

information on OEBB website.

s) Ability to work overtime when necessary to complete job tasks under deadline requirements.

2. Other Job Functions:
a) Inform Human Resources, Administrators, Supervisors and Superintendent regarding various procedures

and program requirements for the purpose of providing necessary information for making decisions,

taking appropriate action and/or complying with established fiscal guidelines.

b) Other duties as assigned.

3. Qualifications:
a) Knowledge of:

i. Payroll processing & reporting
ii. Visions accounting software

iii. General computer operations
iv. Keyboarding & 10 key applications
v. Word processing & spreadsheet applications

vi. PERS retirement system and EDX reporting
vii. OEBB insurance system

b) Ability to:

i. Respect confidential information
ii. Maintain harmonious working relationship with coworkers & staff

iii. Maintain excellent attendance

4. Experience:
a) Two years of responsible payroll experience desired.
b) Additional training in accounting and computer technology is desirable.
c) Requires extended use of a computer and keyboard.
d) Skill in the use of Excel, Word and other typical office computer applications.
e) Use of correct grammar in both written and verbal form, use of correct spelling and punctuation and

ability to perform arithmetic calculations.

f) Ability to sit for prolonged periods, work under supervision accurately and with attention to detail,
understand and carry out oral and written instruction.

5. Education:
a) High School diploma or equivalent.

6. Physical Requirements:

In an eight hour day, employee may

a) Stand/Walk 3-4 Hours

b) Drive 1-2 Hours

c) Sit 7-8 Hours

d) Stoop/Squat/Bend 1-2 Hours

e) Lift/Carry 1-2 Hours Up to a weight of 50 lbs

f) Climb Stairs Daily

g) Use hands for repetitive motions Continually

h) Use feet for repetitive movements Frequently

Note: If hired, no unauthorized comments or postings about district business or students are

allowed on social media.

This job description, developed June 7, 2023, supersedes all prior descriptions for this position.