Administrative Assistant

POSITION TITLE

Administrative Assistant

PRACTICE

CORE – Center of Relational Empowerment, PC

www.core-chicago.com

SALARY RANGE

$18-$24/hour

POSITION DESCRIPTION

CORE - Center of Relational Empowerment, PC is a dynamic group psychotherapy practice looking for a full-time Administrative Assistant to join our team! We have two locations: downtown Chicago location: 30 N. Michigan Ave, Suite 1320, and downtown Evanston: 820 Davis St. Suite 455. (Flexibility to work at both offices required) The position would require 35-40 hours per week on-site. Pay is competitive (based on experience).

Performs a variety of administrative functions and tasks. A certain degree of creativity and latitude is required. Knowledge of insurance in the psychotherapy world is a plus! Works under general supervision of CORE owners and collaborates with staff when needed.

CORE OVERVIEW

CORE - Center of Relational Empowerment, PC helps individuals, couples and families strengthen their core selves, and in doing so, empowers them to strengthen their relationships with others. CORE provides psychological therapy, testing, workshops, groups, and psychoeducational seminars for people from all walks of life. At the heart of CORE is our belief that everyone has leadership and healing qualities - perspective, confidence, compassion, and acceptance - crucial to our highest, most harmonious functioning.

While we cannot change difficult situations of the past, we can work with our clients to better understand and resolve challenges in their life. Therapy and counseling can help uncover long-standing patterns and behaviors that can get in the way of feeling fulfilled in our relationships with ourselves and others. We believe that no family or cultural system operates the same way and that there is no "right" way to live life. Therefore, it is our goal to understand the problems our clients face through their own context in order to find the meanings and solutions that work best for them.

CORE serves a diverse client population in regard to race, ethnicity, nationality, gender, sexual orientation, religion, age, ability/disability, and socioeconomic status. While our client population is always changing, here are some statistics about the clients we serve (does not cover all identifiers):

Racial/Cultural Backgrounds:

African American/Black/West-Indian: 20%

Latino/Hispanic: 18%

Asian/Pacific Islander: 22%

Caucasian/White: 36%

Multiracial: 4%

Gender:

Male: 43%

Female: 49%

Transgender/Non-Binary: 8%

Sexual Orientation:

Heterosexual: 60%

Bisexual: 15%

Gay/Lesbian: 25%

Religion:

Christian/Catholic: 42%

Jewish: 12%

Muslim: 17%

Hindu: 4%

Buddhist: 3%

Atheist/Agnostic: 20%

Other: 2%

Disability Status:

No Disability status: 94%

Person with a Disability: 6%

PERKS OF OUR PRACTICE:

CORE’s Chicago location is located in the loop across from Millennium Park! Our office is easily accessible by trains and busses (including both CTA and Metra). Our space is newly constructed and is equipped with a waiting room, individual offices, a kitchen, a coffee bar (for clients and staff), and a large group room (for group therapy, training, and meetings). Discounted Parking available through the building at Millennium Garage and Grant Park North garage.

Networking opportunities are available through A.S.A.P. CORE will provide administrative staff with some funds for professional trainings (to be discussed when an offer is presented). Highly collaborative and fun work environment!

BENEFITS:

-Medical/Dental insurance package

-Vacation/Sick leave

-Stipends for professional development

-Retirement/IRA benefits (after 1st year)

-Discounted Monthly parking available in Millennium Garages or Evanston Public garage for employees

DUTIES AND RESPONSIBILITIES:

1. Gives information to prospective clients who call and completes calls to insurance for benefit information and for resolving insurance claim issues.

2. Planning and supporting onsite and offsite meetings, events, supporting team as needed.

3. Generates reports for monthly payroll, handles multiple projects, and prepares and monitors invoices and expense reports in QuickBooks.

4. Orders and/or picks up offices supplies.

5. Supports CORE owners with social media marketing through creating posts and content.

6. Participate in both weekly and monthly meetings.

7. Troubleshoot computers and assist with updates as required.

8. Ensure operation of offices by completing preventive maintenance requirements and calling for repairs.

9. Maintain various databases to assist with the organization and management of client referrals, staff birthdays, and metrics.

MINIMUM QUALIFICATIONS:

1. Bachelor's Degree or higher and 2-3 years of experience in the field of psychology or related field experience.

2. Familiar with standard concepts, practices, and procedures within the field of psychology or medical practice.

3. Proficient in Microsoft Office and Google Workspace.

4. Demonstrated experience and ability to work as part of a highly cohesive and collaborative group of colleagues.

5. Relies on experience and judgment to plan and accomplish goals.

6. Ability to multitask and organize a wide range of projects.

7. Flexibility and ability to shift gears.

8. Project Management and Time Management skills

9. Strong verbal and written communication skills

PREFERRED QUALIFICATIONS (NOT REQUIRED):

1. Familiarity with insurance claims and billing procedures for outpatient mental health.

2. Access to a car (for picking up supplies as needed)

3. Degree in Psychology, Sociology, or another related field

REQUIRED APPLICATION MATERIALS:

To be considered for the position applicants must submit all of the following materials electronically:

• Cover letter outlining interest in the position and addressing how you meet the specific job requirements (please include your license number, and NPI number if you have it).
• A current CV or Resume
• Names and contact information (including address, telephone number, and email) of three professional references.

***NOTE: Please do not apply without including all of these items in your application (your application will be automatically discarded)

APPLICATION DEADLINE:

Applications will be accepted until position is filled.

STARTING DATE:

Summer 2022

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

COVID-19 considerations:
All staff will need to be fully vaccinated for COVID-19. All clients who seek services in-person are also fully vaccinated.

Experience:

• Administrative: 1 year (Required)

Work Location: Multiple Locations