Admin assistant

Position overview

The assistant in the Public Relations department of Porsche Latin America, Inc. (PLA) will provide administrative and operational support to the PR Manager with the objective of strengthening the Porsche brand image and representation in Latin America and the Caribbean.

Roles & responsibilities :

Events :

• Coordinate test drive programs for journalists : test-drives with pool cars, car logistics, photo and video shootings, hotel reservations, flight coordination, airport pick up arrangements, etc.
• Assist with coordination of international media events and projects : travel coordination and social program for journalists.
• Host media and serve as point of contact, as required, at local events

Administration :

• Provide monthly status reports of PLA PR Budget and process Purchasing Requisitions.
• Maintain giveaway inventory.
• Support the PR Specialist with pool car administration and maintenance.
• Track and audit all the market’s activities via the Porsche Marketing Management System.
• Follow up with the markets for the PR Value & delivery of clipping reports.
• PR Manager with day-to-day administrative duties.

PR Duties :

• Work in collaboration with the PR agency & Monitoring agencies.
• Create media event reports to summarize the coverage on international media events in collaboration with PLA importers, Porsche AG and agencies.
• Create media-related requests from importers, regional media and agencies : internal and external department presentations;

gather information from other departments for this purpose.

Other : Special projects as required.

Qualifications and Skills

• Associates degree in administration, engineering, administrative assistant or related field.
• 2 year experience in corporate environments and / or events organization
• Proficiency in English, very good written and spoken Spanish. Effective oral communication skills.
• Good knowledge of MS Office (Excel, PowerPoint, Word, Outlook, etc). Adobe Photoshop desirable.
• Knowledge of the Automotive Industry preferred.
• Must have experience in driving a vehicle and possess a valid driver s license.
• Good networking ability and a high level of personal resolve. Facility to interact professionally with media, importers, vendors and Porsche AG.
• Willingness to take initiative and work proactively. Proved competence in working independently with little supervision.

Ability to multi-task under pressure.

Ability to travel whenever needed.

Physical requirements

• Some requirements include but are not limited to :
• Driving and maintaining company vehicles (fuel them, take them to the car wash)

Last updated : 2024-04-23