Department Secretary

GENERAL SUMMARY:

This position provides clerical secretarial support to department staff and managers. This position reports to the department manager or director.

ESSENTIAL DUTIES:

1. Using computer software (Microsoft Office: Word, Excel, PowerPoint, Outlook), types, formats, enters, edits, proofreads a variety of documents as requested.

2. Answers telephones, screens, prioritizes, redirects call or takes messages. Answers questions and handles routine matters on own.

3. Monitors and maintains department supplies/par levels. May be asked to input requisitions in ordering system.

4. Faxes, collects, organizes, files, and electronically scans documents.

5. Maintains files of various nature (i.e.: employee, vendor) and secures confidential information.

6. Participates in department initiatives relative to Process Improvement, Quality Assurance and Customer Service initiatives and may be asked to record data for these initiatives along with data for the annual system-wide and departmental competencies.

7. As required, may be asked to provide project administrative support, type agendas or meeting minutes, or input other department data in databases.

8. Performs other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described.

STANDARD QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

A. Education / Training:

· A minimum of a High School Diploma or GED is required. Business courses preferred.

B. Work Experience:

· Minimum of one to two years secretarial or clerical experience preferred.

C. Certification, Licensure, Registration:

· May require American Heart Association Heart Saver CPR & AED depending on location.

D. Other Qualifications:

· A working knowledge of computer software such as Microsoft Word, PowerPoint, Outlook and Excel.

· Effective verbal, interpersonal and problem-solving skills. Ability to prioritize work assignments throughout the day, anticipating work done on behalf of physicians. Keen organization and multi-tasking skills, willingness and flexibility.

* Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.