Payroll Specialist

Department

Support Services/ Human Resources

FLSA Status

Exempt

Who we are

Our Purpose is to help people enjoy a better life and communities thrive. Corix has been building, operating, and maintaining water, wastewater, electric, gas and sustainable energy utility infrastructure for many years across Canada and the U.S. Our vision is to be the preferred utility delivering co-created solutions our customers want.  Throughout our history, we have helped communities to grow and thrive by implementing safe and efficient infrastructure solutions that meet their unique needs. At Corix our values are safety, integrity, excellence, and connection.

The Corix team has an opportunity for a Payroll Specialist in Chicago, IL. Working within the HR Team, the Payroll Specialist is responsible for ensuring timely, accurate, and proper processing of bi-weekly and semi-monthly payroll for more than 800 employees across the United States and Canada using the Oracle Cloud platform. Complete payroll related activities and transactions, maintaining accurate records and compliance with federal, state and local laws. Taking a customer focused approach to support, the Payroll Specialist resolves inquires and issues through excellent communication and a sense of urgency.

What you’ll do

• Responsible for processing end to end bi-weekly and semi-monthly payroll and other payroll activities for 800 employees across the United States and Canada.
• Serve as a first point of contact for employee issues; answering questions, troubleshooting problems, and determining solutions.
• Compile and maintain accurate payroll information, including but not limited to hours, taxes, insurance, garnishments, withholdings, and remittances.
• Supports periodic internal audits of various payroll areas; assists with preparation of materials for external auditors and internal customers.
• Process bi-weekly and semi-monthly payroll according to policy, procedures, and regulations for 800 US and Canadian employees using the Oracle Cloud platform, ensuring accurate and timely transmission. Process off-cycle payroll transactions as necessary.
• Process, calculate, and post payroll transactions including retroactive payments, benefit deduction/payments, retirement contributions, wage garnishments, etc. as required.
• Audit timecards for accuracy. Prepare, reconcile, and correct payroll reports; audits all aspects of payroll ensuring employees are paid correctly each period.
• Works closely with Human Resources department to ensure data integrity within the HR/Payroll System with other members of the HR team, ensuring the integrity of payroll data related to new hires, terminations, transfers, promotions, rate changes, retroactive payments, deduction amounts, incentive payments and other ad hoc complex pay calculations.
• Acts as a Subject Matter Expert, using strong customer service skills to assist employees with payroll questions and guide them through the employee self-serve portal; Investigate, analyze, and resolve employee issues related to payroll processing and related activities in a timely manner.
• Provide support and instruction for managers and employees to ensure timely, accurate completion of time entry and absence requests within the payroll system.
• Full understanding of Federal, State and Local taxes; liaise with agencies as needed to ensure Corix is properly registered in each state and/or province. Work with payroll vendor's tax department to ensure accurate, timely filing of all local, state, and federal taxes and related reports.

What you bring

Experience

• Minimum of 3-5 years of multi-state payroll processing experience with a mid-large Company (750 employees), preferably with some experience or exposure to Canadian payroll

Education and Certification

• Bachelor’s Degree in Accounting or related field of study preferred

Skills

• Strong operational knowledge of payroll systems (Oracle Cloud and/or ADP preferred)
• Strong understanding of payroll, payroll tax compliance, and accounting processes

Nice to Have

• Experience/familiarity with Canadian payroll practices and laws preferred

Please note:

• Hybrid work environment work from home 2 times a week
• Office environment requiring light lifting and ability to use stairs

Life at Corix

• Paid Time Off and Holidays: We offer 18 days of PTO and 11 paid holidays,
• Health Benefits: The first day of the month after your start, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, health savings and flexible spending accounts and more.
• 401(k) Program: Employer contribution. Employer contribution made to the 401(k) plan are vested at 100% and start 30 days after your start.
• Additional Benefits: Other great benefits include company provided life insurance, parental leave, Employee Assistance Program, discounted pet insurance and discounts on hotels, cars, and more
• Grow at Corix: Certifications/ Licenses reimbursement and more.
• Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization.

People Focused and Inclusive Culture

We attract and develop connected, high performing people of diverse background, ethnicities and experiences, who achieve their goals in alignment with our purpose, vision, and values. Creating an inclusive and respectful work environment where everyone is included and able to do their best work and feel as though they belong.

Corix is committed to providing an inclusive and accessible candidate experience. Accommodations are available upon request. We thank all candidates for their interest; however, only those shortlisted will be contacted. 

Additional Comments

This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired.

Management maintains the right to assign or reassign duties and responsibilities at any time.

Corix Group of Companies is an E-Verify participating employer. 

EEOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, pregnancy, childbirth (or related medical condition), or any other characteristic protected by law.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

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