Executive Assistant, DE&I Office

Requisition Number: 60164

Corning is vital to progress – in the industries we help shape and in the world we share.

We invent life-changing technologies using materials science. Our scientific and manufacturing expertise, boundless curiosity, and commitment to purposeful invention place us at the center of the way the world interacts, works, learns, and lives. Our sustained investment in research, development, and invention means we’re always ready to solve the toughest challenges alongside our customers.

The global Human Resource (HR) Function provides an integrated talent management system that delivers a workforce that is Corning's competitive differentiator in the global marketplace.

HR provides service offerings that align solutions to business challenges by ensuring the programs are Effective, Efficient, Global, Scaleable, and Repeatable. Corning’s Values are operationalized by the HR Function through the facilitation of Talent Management offerings, as well as programs and processes that aid in making Corning’s Values visible.

Job Scope

Provides administrative support to the Vice President and Chief Diversity, Equity & Inclusion Officer, while coordinating DE&I activities related to employee resource groups, external recognition opportunities, and communications efforts.

Duties/Responsibilities

Administrative

• Manage all aspects of calendar, phone and travel for the VP and Chief Diversity, Equity and Inclusion officer and other DEI office staff as needed
• Manage complex travel arrangements (both domestic and international) and proactively stays ahead of changes
• Interface directly with internal and external executive leaders and their executive assistants
• Handles details of items that are highly confidential
• Initiate and manage purchase order processes and procedures (includes tracking spending for sponsorships, diversity recruiting, and memberships)
• Provide back up support for other senior level admin as needed
• Coordinate any offsite meetings/events, recognition, team building
• Maintain department SharePoint sites and other file sharing systems
• Act as a liaison between vendors and Global Supply Management
• Seeks supervisory direction for issues crossing into other functional areas or with broad impacts

DE&I Coordination

• Acts as an information source on DE&I related organizational policies and procedures
• Manages the Diversity mailbox and the global Diversity Network distribution lists including sending broadcast email communications to ERG members and allies
• Oversees the execution of Employee Resource Groups including managing the process for creating new groups or chapters, coordinating ERG leader training, tracking budget impacts, and onboarding executive sponsors
• Prepares and completes diversity related survey requests and award submissions in collaboration with various internal subject matter experts
• Supports DE&I office annual processes and publications (e.g., DEI Annual Report) by collecting needed information

Required Skills / Abilities

• Communication Expert:
  • Ability to communicate effectively, both verbally and written, with all levels of the corporation
  • Strong organizational and administrative skills, attention to detail, focus on error-free work and follow up to ensure tasks are complete
• Strategic Specialist:
  • Highly motivated, self-starter, detail oriented and anticipates corporate officer’s needs
  • Strong crisis management, decision making/problem solving skills and balanced judgment while maintaining professional composure and demeanor at all times
• Innovative Leader:
  • Well networked within Corning, leads by example, looks for new ideas and bases decisions on the DE&I office needs
  • Exercises high level of discretion, integrity and confidentiality
• Skilled Self-Manager:
  • Ability to prioritize and handle multiple tasks simultaneously, flexible, works efficiently and effectively in a dynamic high-pressure and fast paced environment with minimal supervision
  • Able to manage self on routine work and set schedule to meet completion dates
  • Knows when to seek supervisory direction for issues crossing into other functional areas or with broad impacts
• Technology Leader:
  • Stays current on trends and is willing to adapt to new technology (Teams/WebEx/Office365) and processes
  • Strong computer/technology skills. Knowledge of company operations, policies and procedures and a good understanding of Corning’s businesses
• Professionalism:
  • Presence, maturity, appearance, and strategic mindset are critical to success in this position
  • Must be accessible, dependable and reliable
• Self-Starter:
  • Ability to project manage special assignments (e.g., external DEI award submissions)
  
  

Required Years & Area of Experience:

• 5-8 years of experience in administrative roles
• Experience with Employee Resource Groups (desired)

Required Education:

• Associates degree

Location and Travel Requirements:

• Corning, NY headquarters or Charlotte, NC (if Charlotte, minimal travel to Corning, NY as needed)

This position does not support immigration sponsorship.

Corning Puts YOU First!

We are committed to supporting your health, financial, career development, and life goals as you grow professionally and personally to achieve your highest potential. All benefits begin as soon as you start your career at Corning.

• Our monetary peer-to-peer recognition program is tied to our Values and celebrates you and your colleagues’ contributions.

• Health and well-being benefits include medical, dental, vision, paid parental leave, mental health/substance, fitness, and disease management programs.

• Financial benefits include a 401(k) savings plan with company matching contributions and a 100% company-paid pension benefit that grows steadily throughout your career.

• Companywide bonus and attractive short- and long-term compensation programs are available based on your role and responsibilities.

• Professional development programs help you grow and achieve your career goals.

  
  

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Nearest Major Market: Corning