FINANCE AND ADMINISTRATION ASSISTANT
The Council for Christian Colleges & Universities (CCCU) is a small but growing Christian non-profit organization headquartered in Washington, DC. We are seeking to expand our capacity by adding a highly organized and detail-oriented Finance and Administration Assistant a basic knowledge general accounting and bookkeeping practices is a plus. This position will report to and serve as administrative support for the Senior Vice President, Chief Financial Officer as well as assist with the day-to-day tasks of our small finance and administration team.
We are a global organization made up of 40 employees located in 5 countries (United States, United Kingdom, Jordan, Australia and Costa Rica). This position is in our Washington, DC headquarters. We have an ambitious mission and are expanding our team. As we grow we are looking for colleagues who are adaptable, discerning, committed to the mission, and able to take on challenges as they arise. A successful candidate must be an activator, a problem solver, and have the ability to deal with and prioritize many, sometimes competing tasks.
COVID-19 and Work Note: The CCCU DC Headquarters is open 5 days a week. Staff can work up to 2 days remotely with approval of their supervisor. Candidates must be able to work effectively in both an in-person and virtual environment. CCCU employees are required to adhere and agree to follow certain guidelines and procedures to ensure a safe and healthy environment. Vaccinations are strongly encouraged (but not mandated).
Core Responsibilities:
Administrative Assistant Support:
Primary function is to provide general administrative support to the Senior Vice President, Chief Financial Officer including but not limited to:
- Manage the senior vice president’s daily email:
- Review email and bring to attention important correspondence
- Write email drafts for the senior vice president’s review and direct response
- Manage the scheduling of meetings
- Arrange travel, as needed
- Prepare monthly credit card report
- Prepare check requests as needed
- Assist with preparations for Board and Finance Committee meetings
- Organize and file documents
General Administration and Member Services:
- Create and maintain a master list of finance and administrative projects and recurring tasks and deadlines to help keep projects on schedule and ensure on time completion
- Create and manage a schedule for insurance renewal processes and lead the gathering of documentation for renewal applications
- Assist with the coordination of the CFO commission and the CCCU’s insurance consortium
- Administer and assist with the planning, communication and collection of member financial statements for the annual financial analysis report including the composite financial index (CFI project)
- Help maintain data and assist with data entry queries on the CCCU’s database system (iMIS)
- Serve as back up for the Administrative Receptionist and Facilities Assistant to provide coverage of the front desk and reception area in his/her absence
Finance and Accounting Administrative Support:
- Provide administrative support to Controller as needed
- Support month-end and year-end closure processes
- Assist with the management of Accounts Payable including maintaining vendor files and researching payables information as necessary
- Assist with processing employee reimbursements and visa card reports in Concur
- Research and resolve stale dated outstanding checks
- Process and account for cash and check deposits on a weekly basis
- Assist with annual audit and tax information requests as needed
Human Resources Support:
- Assist in the comprehensive hiring process, including post jobs, applicant tracking and communication, coordinating interviews, conducting background checks, and assisting with onboarding
- Assist hiring managers with the recruitment and applicant management tool (Applicant Stack)
- Help compile and maintain accurate paper and electronic employee records while maintaining data integrity and confidentiality
- Administer, compile and track quarterly and annual human resources projects and activities, such as leave trackers, 90-day and annual performance review evaluations, worker's comp audit, annual benefits open enrollment, etc
- Answer frequently asked questions from applicants and employees related to standard policies, benefits, hiring process, etc. Refer more complex questions to Human Resources Manager or supervisor
- Research projects related to human resources compliance, benefits and other pertinent information
Other duties as assigned by supervisor.
Persons applying for the position should:
- Have a strong appreciation for the Christian mission and purpose of the CCCU and its GlobalEd programs
- Affirm the Nicene creed
- Have 1-3 years of proven experience in administrative support
- Be detail-oriented, highly organized and flexible
- Be able to effective communicate in a professional, diplomatic, empathetic, and tactful manner
- Possess the ability to respond promptly and courteously to all questions, demonstrating patience and persistence to get a resolution
- Be a problem solver
- Be able to handle confidential information and maintain confidentiality
- Be a motivated, self-starter who can work independently and collaboratively
- Excellent time management skills and the ability to prioritize work
- Must be proficient and experienced in using the Microsoft Suite of products including Office, Word, Excel, OneNote, and Teams
- Experience working in databases (iMIS preferred)
- Be a learner
- Be an activator
- Have a good sense of humor
Application should include:
- Cover letter
- Resume
- Statement of your Christian faith
Application Process: Please submit your materials by clicking "APPLY NOW" below. You must submit the materials listed above. We hope to fill this position as soon as possible, so we will be considering candidates on a rolling basis until the position is filled.
About The Council for Christian Colleges & Universities:
The Council for Christian Colleges & Universities is a higher education association of more than 180 Christian institutions around the world. With campuses across the globe, including more than 150 in the U.S. and Canada and nearly 30 more from an additional 18 countries, CCCU institutions are accredited, comprehensive colleges and universities whose missions are Christ-centered and rooted in the historic Christian faith. Most also have curricula rooted in the arts and sciences. The CCCU’s mission is to advance the cause of Christ-centered higher education and to help our institutions transform lives by faithfully relating scholarship and service to biblical truth (www.cccu.org).