Hybrid- Senior Administrative Officer- Executive

Overview

Counterpart International is currently seeking an Senior Administrative Officer (SAO) to play a key role in supporting our mission. Reporting to the CEO, the SAO provides overall administrative and project support to the CEO. The SAO role is a highly visible position at Counterpart, requiring interaction with a broad range of internal and external constituents. This is a full-time hybrid position based in Washington, DC and will require the employee to report for two days/week in Counterpart’s DC office. The ideal candidate will possess strong organizational and communication skills, acute attention to detail, and a strong motivation for efficient and effective solutions. This includes a proven track record of handling sensitive information with discretion and integrity.

Responsibilities

• Provide support and project management for a range of initiatives in which the CEO plays a lead role.
• Manage the CEO’s calendar including booking CEO travel, expenses, and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
• Schedule internal and external meetings and staff events; coordinating all logistics and details including travel and lodging arrangements, providing relevant preparation materials, and ensuring appropriate follow-up.
• Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for CEO.
• Provide logistical support to the CEO including but not limited to scheduling and arranging meetings, coordinating the agenda setting with CEO/board chair/committee chairs, compile and distribute materials, attend meetings, prepare meeting minutes, and maintain corporate documents.
• Compose, edit, design, and format documents.
• Complete expense reports for reimbursement.
• Develop and manage the annual budgets for the CEO’s office.

Qualifications

• Bachelor’s degree or equivalent level of experience.
• Minimum 5 years of work experience in administrative support, operations, and/or project management.
• Prior experience providing high-level support to senior level staff.
• Demonstrated experience in efficiently managing administrative tasks, including scheduling meetings, handling correspondence, organizing documentation, and responding to ad hoc requests.
• Highly proficient in Microsoft applications, particularly Outlook for calendar management and Word for document creation, editing, and formatting. Experience with SharePoint, Excel, Power Point, Microsoft Project, Adobe Sign software preferred.
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders, and to draft clear and concise communications.
• Demonstrated ability to identify and resolve administrative challenges, exhibiting a proactive and solution-oriented approach in handling day-to-day tasks and unexpected issues. Proven experience and ability to manage a varied workload supporting a wide range of initiatives at the same time.
• Commitment to diversity, equity, and inclusion in the workplace, including interest and comfort in working in a global, multi-cultural setting.
• Demonstrated ability to work with diplomacy, flexibility, efficiency, and enthusiasm in a fast-paced and complex internal and external environment.
• English fluency. Language skills in Spanish, French, and/or Portuguese preferred.

Annual Salary Range: $58,446-$75,980

Counterpart is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, Ameri-Corps, Peace Corps, and other national service alumni are encouraged to apply.Accessibility Notice: If you need reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to recruiting@counterpart.org. Please view Affirmative Action/Equal Employment Opportunity Posters provided by OFCCP here.Pay Transparency Nondiscrimination Provision: Counterpart will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Only finalists will be contacted. No phone calls, please.