Materiel Manager

The Position

The Contra Costa County Probation Department is pleased to announce a recruitment to fill one (1) vacancy for Materiel Manager.

Why join the Probation Department?
The Probation Department values integrity, equity, and excellence. The mission of the Probation Department is to have an unwavering commitment to justice, even in the face of adversity, an ethical application of the law, and a proven approach to rehabilitation. The Department’s vision is to build a talented Probation team working collaboratively to create opportunities for those we serve to experience a positive outcome that strengthens the individual and makes the community safe.

This is an excellent career opportunity for individuals who would like to expand their qualifying experience in the field of Probation. The assignment will be in Central Contra Costa County working in the field and juvenile institutions performing various departmental functions. This position plans, organizes, and directs a department-wide materials management program for the department and performs other related work as required. This classification is distinguished by its specialized responsibility for managing the receipt, storage, cleaning, distribution, and inventory of materials, supplies, parts, equipment, and furniture of their department.

The ideal candidate will have the ability to work cooperatively, communicate effectively with a variety of individuals, and apply sound judgments. You should know the general principles of supervision along with interviewing and counseling techniques.

We are looking for someone who:

• Possesses exceptional interpersonal skills and the ability to work independently and as a team collaboratively.
• Demonstrates strong organizational skills and effectively manages workload while consistently meeting deadlines.
• Is committed to maintaining consistent and regular attendance.
• Has the ability to effectively communicate with internal staff and external clients, both orally and in writing.
• Possesses a forward-thinking and innovative mindset and focuses on delivering results.

• Establishing and maintaining contacts with suppliers of specialized equipment and supplies.
• Overseeing the initiation, monitoring, renewal, and cancellation of equipment service contracts.
• Reviewing catalogs and other sources of materials to compare product specifications, quality, price, delivery dates, warranties, and service contract conditions.
• Monitoring to ensure that the accounts payable section prepares and submits invoices for payment to the County Auditor's Office.
• Participating in management planning sessions involving major capital equipment purchases, service repair contracts, building modifications, and leasing.
• Conferring with supervisors to assess the quality, effectiveness, and durability of products in use, and to develop a list of required equipment, furniture, and supplies.
• Assisting in developing specifications for product acquisition and helping negotiate supplier selection in cooperation with the County's Purchasing Services Manager.
• Supervising the work of the team.

• The office environment fosters a culture of professionalism and growth.
• We provide employees with a suitable balance of collaboration and independence.
• We offer a comprehensive benefits package, including competitive salary and benefits.
• There is an assurance of being part of a robust and supportive team.

• Adhering to established departmental policies and procedures, as well as meeting performance expectations, is a top priority.
• You will need to effectively navigate stressful situations and professionally handle them.
• You will need to effectively manage your daily schedule while meeting deadlines.
• You will be leading and coordinating a team of diverse individuals with varying skill sets and responsibilities.

• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
• Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative or qualitative data
• Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
• Professional & Technical Expertise – Applying technical subject matter to the job
• Safety Focus – Showing vigilance and care in identifying and addressing health risks and safety hazards
• Displaying Ownership and Accountability – Holding self and others accountable for measurable high-quality, timely, and cost-effective results
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Writing – Communicate effectively in writing
• Building & Maintaining Relationships – Establishing rapport and maintaining mutually productive relationships
• Coaching & Developing Others – Supporting others in stretching and expanding their capabilities
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Business Process Analysis – Defining, assessing, and improving operational processes and workflow
• Customer Focus – Attending to the needs and expectations of customers
• Project Management – Ensuring that projects are on-time, on budget, and achieve their objectives

Minimum Qualifications

Education: Possession of a bachelor’s degree from an accredited college or university with a major in business administration, public administration, or a closely related field.

Experience: Either 1) four (4) years of full-time or its equivalent experience in a central materials management program, at least two (2) years of which must have been in an administrative or supervisory capacity;

OR 2) four (4) years of full-time or its equivalent experience as a buyer in a central purchasing department performing technical purchasing work.

Substitution: Additional qualifying experience of either type noted above may be substituted for the required education on a year-for-year basis up to a maximum of four (4) years. Six (6) months of additional qualifying experience may be substituted for the required academic major.

Selection Process

1. Application Filing and Evaluation: All applicants must apply online at www.cccounty.us/hr and submit the information as indicated on the job announcement and supplemental questionnaire by the final filing date. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.

2. Online Interview Assessment: The assessment is designed to measure candidates' competencies as they relate to the Materiel Manager classification. Candidates must achieve an average passing score of 70% or higher on each of the competencies assessed and an overall passing score of 70% or higher. These may include but are not limited to: Safety Focus, Displaying Ownership and Accountability, Professional Integrity and Ethics, Project Management, and Writing. (Weighted: 100%).

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.