ASSISTANT HOSPITAL ADMINISTRATOR III

 
THIS ANNOUNCEMENT IS BEING REPOSTED TO REOPEN THE FILING PERIOD AND UPDATE THE COVID-19 VACCINE, PHYSICAL CLASS, AND APPLICANT AND FILING INFORMATION. 


 
 Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.
 
 MISSION
 Our mission is to advance the health of our patients and our communities by providing extraordinary care.
 
 DEFINITION
 Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a large area of the hospital.Serves as liaison with medical, nursing and support services personnel to ensure the development, planning and implementation of programs for patient care services are conducted effectively. 

Supervise the work of a small administrative or hospital support staff. 

Develops managerial skills of line managers and supervisors in the hospital. 

Develops policies and procedures for the effective operation of hospital services in the assigned areas, initiates corrective action if services do not meet established standards.

Meets with division heads regarding handling of operational problems; answers questions and provides information regarding departmental and County procedures and policies.

Assists in coordinating the operation of the hospital with other divisions of the Department of Health Services, other County departments, and outside agencies.

Investigates and resolves complaints from patients, hospital staff, and the general public.

Develops and controls the annual budget for the assigned area. 

Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital-wide impact. 

Represents the unit administrator on various hospital committees. 

Conducts operational studies to recommend adjustments in the organization, staffing, systems and procedures.

Develops plans for the reorganization or decentralization of hospital services; and supervises the implementation of the plan and respective changes.

Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move.


MINIMUM REQUIREMENTS:
Option I - Three years of highly responsible administrative* or staff** experience at the level of the County of Los Angeles class of Administrative Assistant III***, Supervising Administrative Assistant II**** or higher. A Master's degree in Hospital Administration or a Master's degree in Business Administration from an accredited graduate school will be accepted for one year of the required experience.

 
Option II - Two years of administrative experience***** in defining, analyzing, recommending and implementing solutions to resolve highly complex****** operating, budgetary, financial and management problems in a a health care setting******* at the level of the County of Los Angeles class of Assistant Hospital Administrator I******** or higher.

PHYSICAL CLASS II - Light:  This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Highly responsible administrative experience is defined as:  Administrative experience at the senior level performing work in an administrative services branch of an organization unit, including responsibility for the development of procedures and participation in policy formulation.  

**Highly responsible staff experience is defined as:  Staff experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter.

***The experience at the level of Administrative Assistant III in the class of Los Angeles County is defined as - defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of an agency consisting of 1000 or more employees, and participates in the implementation of their solution.

****The experience at the level of Supervising Administrative Assistant II in the class of Los Angeles County is defined as - Plans and supervises the work of staff engaged in analyzing and making recommendations for the solution of problems of organization, budget, systems and procedures, facilities planning, program, general management and personnel in an agency consisting of 1000 or more employees.

*****Administrative experience is defined as - performs work typically in administrative services branch of an organization unit, including responsibility for the development of procedures and participation in policy formulation.

******Highly complex is defined as - a significant greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task. 

*******Healthcare setting is including - acute care hospitals, urgent care centers, rehabilitation centers, nursing homes and other long-term care facilities, specialized outpatient services (e.g., hemodialysis, dentistry, podiatry, chemotherapy, endoscopy, and pain management clinics), and outpatient surgery centers. 

********The experience at the level of Assistant Hospital Administrator I in the class of Los Angeles County is defined as - Assists in the administration of a 150 or more licensed bed hospital by managing and coordinating the supporting services for the patient care programs of one unit/department of the hospital.

DESIRABLE QUALIFICATION

• Additional points will be given to candidates who have experience in excess of the minimum requirements. 

• Cedit will be given to candidates who have a Master's degree in Business Administration, Health Care Management, Public Administration, Public Health Administration, or Hospital Administration under the desirable qualification. 
  
  To receive credit for a master’s degree, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution to your application at the time of filing or email the document to oramirez@dhs.lacounty.gov within 15 calendar days from application filing date.
  
  
  If a candidate is using a Master's degree in Hospital Administration or a Master's degree in Business Administration for accepting one year of the required experience under option I, no points will be awarded for meeting the Desirable Qualifications. 

EXAMINATION CONTENT 
The examination will consist of an evaluation of training and experience based upon the application information, desirable qualifications, and supplemental questionnaire, weighted 100%.
 
Candidates must achieve a passing score of 70% or higher on this examination to be added to the eligible register.
 
ELIGIBILITY INFORMATION
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.
 
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.
 
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
 
 
SPECIAL INFORMATION 
The County of Los Angeles is a Fair Chance employer.  Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment.   The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age the time of the offense(s).   If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order to not have to be disclosed.  

 
VACANCY INFORMATION
The eligible register for this examination will be used to fill for the Correctional Health or other areas of the Department of Health Services as they occur.
 
AVAILABLE SHIFT:  Appointees may be required to work any shift, including evenings, nights, weekends and holidays.
 
APPLICATION AND FILING INFORMATION 
APPLICATIONS MUST BE FILED ONLINE ONLY.  APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.  
  
Apply online by clicking on the green “Apply” button at the top right of this posting.  You can also track the status of your application using this website.
 
Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Oramirez@dhs.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.  
 
Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. 
 
Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.
 
Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
 
All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made.   Falsification of any information may result in disqualification or rescission of appointment.
 
Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements.  Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.
  
This examination will remain open until the needs of the service are met.  Application filing may be suspended at any time with or without advance notice.  
 
Fill out your application completely.  The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS.  Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job.   For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed.  If your application is incomplete, it will be rejected.
 
 Applications electronically received after 5:00 p.m., PT, on the last day of filing will not be accepted.
 
NOTE:  If you are unable to attach required documents, you must e-mail the documents to the exam analyst, within 15 calendar days of filing online.  Please include the exam number and the exam title. 
 
SOCIAL SECURITY NUMBER:  
Please include your Social Security Number for record control purposes.  Federal law requires that all employed persons have a Social Security Number.
  
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: 
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.  Though Los Angeles County public libraries have reopened with limited access hours and may require prior reservation to use their computers.  Please use this link https://lacountylibrary.org/reopening to find out more information about reopening.  
   
NO SHARING OF USER ID AND PASSWORD: 
All applicants must file their application online using their own user ID and password.   Using a family member’s or friend’s user ID and password may erase a candidate’s original application record.
  
ADA COORDINATOR PHONE
(323) 869-7124
  
CALIFORNIA RELAY SERVICES PHONE
 800) 735-2922
 
DEPARTMENT CONTACT
Oscar Ramirez, Exam Analyst
Oramirez@dhs.lacounty.gov