OWNERSHIP CLERK I

COUNTY OF LOS ANGELES - OFFICE OF THE ASSESSOR

EXAM NUMBER

G1359Q-R

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

FILING PERIOD

We will begin receiving applications on Monday, June 12, 2023 at 8:00 a.m. (PT).  All applications must be received before 5:00 p.m. (PT) on Friday, June 16, 2023.

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 With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 38 Departments provide vital public services as diverse as law enforcement, child protection, property assessment, public health protection, water conservation, public social services, cultural activities and many more.

• Reads and interprets legal descriptions of real property as contained in a variety of deeds and other documents and compares with cadastral maps to identify the location of the property and the Assessor's parcel number.
• Verifies that grantors names, as given on conveyances, agree with Assessor's records, and enters grantees names in appropriate records in accordance with established procedures and guidelines.
• Traces routine chains of title to determine ownership of property.
• Reviews documents to determine methods of ownership and conveyance and percentages of reappraisal as required under applicable sections of California State law; enters appropriate codes and other necessary information on documents in accordance with established guidelines and procedures.
• Resolves conflicting information and discrepancies regarding property ownership and location, boundaries, tax bills, reappraisal status, and other matters, by searching departmental records and contacting other units in the department.
• Contact other departments, taxpayers, attorneys, and public and private agencies as needed.
• Recognizes and refers the more difficult problems to the supervisor or designated employee.
• Reviews documents, records, and various forms to ensure the accuracy and completeness of such information as grantor and grantee names, mailing or situs address, document numbers, recording date, and map book, page, and parcel numbers.
• Ensures compliance with legal requirements, departmental procedures, and other provisions.
• Determines appropriate tax area codes of various revenue districts and assigns to applicable records.
• Answer questions and give information to the public concerning such matters as property ownership and location, reappraisal status, tax bills, and the preparation and filing of various forms and applications as needed.
• Maintains clerical controls and keeps records as necessary.

SELECTION REQUIREMENTS:
 
OPTION I: One year of specialized office clerical experience* involving title searching, escrow procedures, or the review and processing of documents relating to real property.
 
OPTION II: An Associate degree** or higher from an accredited college.  
 
 SPECIAL REQUIREMENT INFORMATION:
*Specialized office clerical experience is defined as experience in a defined subject matter area with continuing responsibility for projects, questions, or problems that arise within an area of a program or functional specialty. This experience requires knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned.
 
**Achievement of junior class standing in an accredited college, with at least 60 semester/90 quarter units, may be substituted for an Associate degree. To qualify under OPTION II, applicants must submit a legible copy of the Associate degree or a copy of official transcripts AT THE TIME OF FILING or WITHIN SEVEN (7) CALENDAR DAYS OF FILING.  Also acceptable is a verification or confirmation letter from the school's Registrar's Office on the official letter head of the school, with the college or university seal. It should indicate the total number of semester units or that the student has completed all academic requirements. All documents should clearly indicate the degree in the English language and the date when the degree was conferred or awarded.

 ENDORSEMENT OF COUNTY QUALIFICATIONS:
 No out-of-class experience will be accepted.
 
WITHHOLD INFORMATION:
No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application by the last day of filing.
 
PHYSICAL CLASS:
2 - Light.  This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.  
  

OUR ASSESSMENT PROCESS: 
This exam will consist of a multiple choice and/or simulation test, weighted at 100%, assessing Customer Focus, Learning Potential, Responsibility, and General Problem Solving Skills.
 
Applicants must meet the Selection Requirements and achieve a passing score of 70% or higher on the examination in order to be placed on the eligible list.
 
MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
 
NOTE:  All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add jwilliam@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com,
 noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of
 approved senders to prevent email notifications from being filtered as spam/junk/clutter
 mail.  
 
County of Los Angeles will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
 
 TRANSER OF TEST COMPONENTS: 

• Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination.
• This examination contains components that may be used in the future for new examinations and your test scores may be transferred.

 
TEST PREPARATION:
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit."  Test preparation information is located under the "Employment Test Assistance" section.  
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/. 

 
HOW TO APPLY:
Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.
 
Plan to submit your online application well in advance of the 5:00 p.m. PT, deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on  governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
 
Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements to Qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.
 
Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Selection requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
 
ELIGIBILITY INFORMATION: 
The names of candidates receiving a passing score in the examination will be placed on the eligible list for a period of twelve (12) months.
 
VACANCY INFORMATION:
The resulting eligible list will be used to fill vacancies within the Los Angeles County Assessor's Office.
 
AVAILABLE SHIFT: Any
 
SPECIAL INFORMATION:
 
APPOINTMENT INFORMATION:
As a condition of employment, appointees must successfully complete the Ownership Clerk Trainee Program (OCTP), which consists of participating in a multi-course study and on-the-job training. The duration of probation and OCTP is twelve (12) months. Failure to pass probation will result in termination or release.
 
Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
 
SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
 
NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate’s original application record.
 
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications.
 
TESTING ACCOMMODATIONS:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
California Relay Services Phone: (800) 735-2922

Have any questions about anything listed above? Contact us: 

Department Contact Name: Josie Williams
Department Contact Phone: (213) 738-2051
Department Contact Email: jwilliam@hr.lacounty.gov
Exam Number: G1359Q-R