Administrative Specialist

DEPARTMENT: Magisterial District Court 29-3-02

542 County Farm Rd., Montoursville, PA

SUPERVISOR: Magisterial District Judge Gary A. Whiteman

HOURS: 37.5 per week (Monday-Friday from 8:30 a.m. to 5:00 p.m.)

GENERAL DESCRIPTION

This is a position requiring a high degree of accuracy, organization, and confidentiality in performing a wide range and high volume of administrative tasks with regard to all types of cases within the jurisdiction of the magisterial district courts.

SPECIFIC DUTIES

• General – Assist the public in person and via telephone; answer questions from the public, lawyers, and representatives of other court and county offices and state and related organizations about general functions and operations of the office; provide procedural information to court users (but not legal advice); provide information to attorneys and court officials on particular cases; receive, review, and process incoming mail; perform duties correctly and timely in compliance with internal office policies and procedures and directives of the Administrative Office of the Pennsylvania Courts; provide administrative support to the Magisterial District Judge and other court personnel; perform other duties as assigned
• Case Processing – Docket new criminal, traffic, non-traffic, civil, and landlord-tenant cases; process case filings and court documents for all case types (criminal, traffic, non-traffic, civil, and landlord-tenant); schedule hearings and prepare hearing notices; maintain an accurate court schedule; receipt payments, prepare payment orders, and distribute funds; communicate with attorneys, constables, court and court-related offices, and government agencies; prepare files for hearings; process warrants and maintain warrant ticklers; maintain case files; review case management reports; prepare files for records retention; compose documents and correspondence; prepare reports; enter data into case management software systems and databases
• Fiscal – Receive, receipt, and record check, cash, and electronic payments for fees, court costs, fines, bail, etc.; prepare daily bank deposits; generate and review fiscal reports; prepare and submit reports and issue checks to the state, county, and municipalities; issue restitution checks; reconcile bank statements

QUALIFICATIONS

• High school diploma or equivalent and three years of related experience
• Formal post-high school training or associate degree in related field preferred but not required
• Ability to proficiently operate a personal computer (MS Word, Excel, and Outlook), typewriter, calculator, adding machine, copying and scanning machines, and other general office equipment
• Ability to learn how to operate new software programs
• Ability to communicate clearly and concisely
• Ability to exercise good judgment and maintain tact, composure, and confidentiality
• Possession of excellent customer service and conflict resolution skills
• Possession of strong organizational skills and attention to detail
• Ability to maintain records, assemble data, and compile and analyze reports
• Thorough knowledge of business English, spelling, punctuation, and mathematics (addition, subtraction, multiplication, division, and the ability to count money and distribute appropriate change)
• Preferred knowledge of related rules, procedures, and terminology
• Ability to understand and carry out moderately complex oral and written instructions
• Ability to multitask and work independently
• Ability to learn, understand, and follow the various Magisterial District Judge System (MDJS) Manuals, the Pennsylvania Rules of Criminal Procedure, and the Pennsylvania Rules of Civil Procedure Governing Actions and Proceedings Before Magisterial District Judges
• Commitment to demonstrating conduct that inspires public confidence and trust in the Courts, preserves the integrity of the Court system, and reflects a commitment to serving the public
• Compliance with the Code of Conduct for Employees of the Unified Judicial System of Pennsylvania

SUPERVISORY RESPONSIBILITIES

None

WORKING CONDITIONS

Office environment with the potential for a high degree of stress due to interactions with potentially dangerous criminal offenders and emotionally distraught individuals in highly stressful situations

Job Type: Full-time

Pay: From $15.75 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person