Administrative Specialist III - Circuit Clerk Criminal Division

Position Announcement

Full Time Administrative Specialist III – Circuit Clerk Criminal Division

Starting Salary: $19.66/hour

Position Schedule: Monday – Friday 8:00am – 4:30pm; occasional overtime may be required

Position Summary

Under general supervision, performs a variety of responsible tasks involved in providing clerical support to court users. Duties include, but are not limited to, reviewing/processing electronically filed court documents; maintaining records in filing systems, databases, or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality, efficiency, and effectiveness of work performed.

Essential Duties and Responsibilities

• Reviews/processes electronically filed court documents
• Establishes, compiles, maintains, and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files, as needed
• Data entry
• Interacts in person, by telephone with public, attorneys, county staff, and staff of other jurisdictions
• Assists self-represented litigants with electronic filing
• Pulls court dockets
• Files paper documents
• Processes copy requests
• Performs calculations; receipt money
• Performs related work, as assigned
• Regular and prompt attendance

Knowledge, Skills and Abilities

• Knowledge of English composition, spelling, and grammar
• Ability to understand and follow oral and written instructions
• Ability to communicate effectively, both orally and in writing
• Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone
• Ability to learn rules and procedures and to apply them correctly in varying circumstances
• Ability to work with and maintain confidential information
• Ability to multi-task
• Skill in alphabetical and/or numerical filing
• Skill in keyboarding approximately 45 words per minute
• Ability to quickly and accurately make mathematical calculations
• Legible handwriting
• Knowledge of and experience with MS Office (Microsoft Word, Excel, Outlook and Internet Explorer)

Required Qualifications

• High school graduation, or possession of a GED Certificate, including or supplemented with course work in general clerical, or office procedures;
• Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position
• OR any equivalent combination of education and experience that would provide the above noted knowledge, skills and abilities. Proficiency in MS Office.

The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust.

Pre-employment Testing

• May be required to complete the Circuit Clerk’s Clerical Exam and keyboarding test
• Must pass a pre-employment background investigation

Physical Attributes/Demands

Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

General indoor office environment. Operation of personal computer, phone, copier, scanner and other general office equipment required on a frequent basis.

Benefits Package

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program

About McLean County Government

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000.  McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $97 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click “Apply Now” at the top of this post. Please provide resume and cover letter at time of application.

• In order to upload your resume, on the application you will see a Resume Upload box.  Click on the Select Resume button, then navigate to your resume and click Open. Then click on the green Upload Resume button.
• In order to upload your cover letter, on the application you will see a Document Upload box.  Click on the Select Document button, then navigate to your cover letter and click Open.  Then click on the green Upload Document button.
• All Resume, Cover Letter, and other document uploads must be in one of the following formats:  .pdf, .txt, .doc, and .docx.  If you are unable to convert your documents to one of these formats, please contact us at 309-888-5110. 

*If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx

Confidentiality of your application is maintained upon request.

The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk.

McLean County Government is proud to be an Equal Opportunity Employer.