Legal Office Coordinator

Serves as primary administrative staff support for a county department head in a department with substantial legal functions;  plans, organizes, coordinates, and supervises a variety of legal, administrative, and office support functions; provides supervision, training, and work evaluations for assigned personnel; assists with the development and administration of the department budget; monitors expenditures and initiates budget transfers; directs the preparation and prepares a variety of mandated and financial reports; reviews and processes vendor claims; directs the preparation and prepares reimbursement claims for other government agencies; assists with the selection of new staff and directs and reviews their actions; receives and transmits documents from courts, monitors development and accuracy of legal documents for submission to the courts and use in legal and other agencies; directs a variety of legal support functions; may do research in the development of citations for cases;  prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials;  prepares agenda materials for meetings; operates computers, maintaining and updating files and databases and using on-line information systems; generates computer reports; performs word processing; represents the department  in a variety of situations as delegated.

Knowledge of:

• County and department policies, rules, and regulations.
• Laws, rules, and regulations affecting the assigned department's or unit's operations and programs.
• Legal terminology, documents, and procedures.
• Modern office management methods and procedures.
• Budget development and control.
• Public and community relations.
• Purchasing methods and procedures.
• Account and statistical record keeping.
• Proper English usage, spelling, grammar, and punctuation.
• Personal computers and software applications related to legal and administrative support work, including specialized systems used in an assigned area.
• Principles of supervision, training, and employee evaluation.

Desired Skills:

• Plan, organize, coordinate and perform a wide variety of complex and specialized legal and administrative support work for an assigned department or unit.
• Interpret, explain, and apply a variety of county, department and unit policies, rules, and regulations.
• Provide supervision, training, and work evaluations for assigned staff.
• Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority.
• Gather, organize, analyze, and present a variety of data and information.
• Provide support for maintenance and control of a department or unit budget.
• Direct the preparation and prepare clear, concise, and accurate records and reports.
• Prepare public relations and informational material.
• Take and transcribe notes of dictation.
• Use a personal computer at 45 corrected wpm or more and use software for word processing, legal, and administrative support work and work with specialized computer systems.
• Deal tactfully and courteously with the public, representatives of other agencies, and other county staff when explaining the functions and policies of the department where assigned.
• Establish and maintain cooperative working relationships.

Training and Experience:

Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying.  A typical way, but not required, to obtain the required knowledge and skills would be:

 -At least five years of responsible work experience performing a variety of legal, administrative and office support work, including substantial experience in a public contact  position, preferably including experience in a lead or supervisory capacity.

Special Requirements:

None.