Data Manager

The Data Manager is a public health professional responsible for ensuring the collection and analysis of case, contact, and other public health data at the local health district level in accordance with sound epidemiologic methods, disease surveillance procedures, statistical formulas and data management techniques. Supervises the Data Resources team. Responsible for strategically developing and implementing data-driven community programs. Verifies data accuracy and resolves discrepancies. Identifies systematic problems and proposes resolutions to improve quality. Assists other staff in appropriately using surveillance software applications and analytic tools, including providing training. Maintains frequent contact with health department staff and end-users of data in order to verify data, resolve inaccuracies, and meet user needs. Ensures data systems are used according to criteria established for statewide application. Generates reports on disease statistics and other data needed for the work unit.
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides strategic assistance to the health department to assure data systems support agency needs, state/federal/other requirements, and data policy development and research evaluation.
• Supervises the Data Resources team; provides guidance and mentoring; addresses performance management and improvement.        
• Strategically applies data to develop and implement programs to the benefit of the community.
• Interprets data and programs for the Public Health Administration.
• In coordination with Public Health Administration and its various departments, implements county-wide and targeted data-driven programs to aid the community.
• Uses data systems in collaboration with public health programs and others to assess program and population-based performance, evaluation, and outcome measures.
• Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
• Manages ongoing information system application testing, implementation, and evaluation with project teams across the health department and county.
• Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials for state/local stakeholders and partners.
• Presents data and reports findings from data to professional and community audiences.
• Designs workflows and processes for data management; conducts work process analysis for health department programs.
• Monitors and supports data activities including quality improvement activities across the health department.
• Develops or assists in the development of grant and other funding proposals. 
• Markets health department data systems to outside partners.
• Prepares and presents population-based data products.
• Establishes study methodologies and protocols for collecting, retrieving, analyzing and maintaining programmatic data across all program areas.
• Assists on all accreditation, health assessment, health improvement planning, strategic planning, health equity initiatives, and performance management.
• Coordinates with users of other data systems to create a more complete picture of the impact of disease and other public health issues in the community and among different population groups.
• Other duties as assigned.

 
 SUPERVISION RECEIVED:
 Work is performed under the direction of the Director of Planning, Promotion, & Evaluation. May also take direction from Division Heads.
  
 SUPERVISORY RESPONSIBILITIES:
Supervision is exercised over Informatics Coordinator, assigned clerical staff, and coordinates the data collection, and reporting from all Health Department division level staff.
  
 EXPERIENCE, SKILLS, EDUCATION:

• Must have a minimum of a Bachelor’s degree from an accredited university of college in informatics, public health, epidemiology or relevant field, a Master’s degree is preferred.
• Minimum two years supervisory experience preferred.
• Multidisciplinary background with 3 - 5 years public health, quality improvement, IT, or informatics administration experience.
• Knowledge of public health systems and practices.
• Familiarity with strategies for data acquisition, management, quality, storage, use, and application.
• Knowledge of laws and statutes regarding health information.
• Experience working with public health reporting, surveillance and data.
• Experience with qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs.
• Knowledge of the practice of epidemiology and statistical analysis.
• Experience in development and presentation of public health data.
• Experience in grant application and management.
• Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
• Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.                           
• Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.
     

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS;

• Ability to demonstrate predictable, reliable, and timely attendance.               
• Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.                
• Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     
• Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        
• Ability to use discretion and maintain sensitive and confidential information.   
• Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
• Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             
• Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
• Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.          
               

CONDITIONS OF EMPLOYMENT:

• Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
• Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
• Auto insurance and reliable transportation required.
• Required to report to duty when called upon in the event of a Public Health Emergency regardless of declaration.

 
 PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
  
 While performing the duties of this job, the employee is regularly required to:

• Speak to others to convey information effectively.
• Read, interpret and understand procedures, rules, technical information, instructions and manuals.
• Hear and understand information presented through spoken words and sentences.
• Specific vision requirement includes close vision, distance vision, color and depth perception.
• Use hands to operate a computer, handle materials and operate equipment.
• Stand and walk, climb stairs.
• Generally works in a normal office environment.
• The noise level in the work environment is moderate with many interruptions.
• Due to the nature of the work hours may include overtime, evenings or weekends.
• Position may require occasional travel for training, various County departments and community events.

 
 Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
                                                                                                   
 AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.