Chambers Administrative Assistant

The Court of Appeals of Indiana has an opening for a full-time administrative assistant to the incoming judge, Peter R. Foley. Minimum requirements include excellent verbal and written communication skills; advanced technical skills, including proficiency in Microsoft Word, PowerPoint, and Outlook; strong interpersonal and organizational skills; and the ability to maintain confidential information. Experience with SharePoint and Odyssey is preferred. This position is classified as an Administrative Assistant, and State of Indiana benefits apply. The annual salary is $55,043.

Please submit cover letter, resume, and two references by October 7, 2022.

The State of Indiana is an Equal Opportunity Employer.

Job Description: Chambers Administrative Assistant

Duties

Supports the functions of the Judge and judicial staff through a variety of secretarial tasks and administrative duties. These duties include, but are not limited to, the following:

• Answer office telephone
• Maintain Judge’s calendar
• Draft or transcribe dictated memorandum, letters, and other such documents
• Coordinate Judge’s travel schedule and all associated travel arrangements
• Prepare expense reports
• Maintain office library and manuals
• Organize new cases as they arrive in chambers
• Assist in preparation for Oral Arguments
• Prepare opinions for circulation
• Receive and send votes on panel cases
• Prepare opinions for hand down
• Coordinate the processing of Motions and Orders
• Handle any corrections to opinions

Many of the duties listed above are common to most Judge’s offices. It is important, however, to check with the Judge for whom you work for specific instructions and areas of responsibility.

Job Type: Full-time

Pay: From $55,043.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Indianapolis, IN 46204: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location