Accounting Specialist

Job Overview:

Covance is hiring an Invoicing Analyst to join our dynamic team in Bristol, TN! Get ready to redefine what’s possible and discover your extraordinary potential at Covance. Here, you’ll have the opportunity to personally advance healthcare and make a difference in peoples’ lives with your bold ideas and unique point of view. With the support of exceptional people from across the globe and an energized purpose, you’ll be empowered to own your career journey with mentoring, training and personalized development planning.

Job Duties and Responsibilities:

1. PeopleSoft System owner for specific assigned project codes for the billing and contracts modules. Ensures that each project code is properly set up and maintained on an ongoing basis.
2. Responsible for the analysis and review of project billing status as well as making independent decisions regarding the monthly billing activities for assigned projects
3. Works independently to manage assigned projects within the PeopleSoft system, ensuring that all appropriate amounts are invoiced accurately and in a timely manner.
4. Updates actual spend from Finance systems and actual achievement based on data provided by PD/PM.
5. Creates new and updates existing invoicing reconciliations and payment schedules/invoicing grids.
6. Sets up new contracts and amends existing contracts (CO’s) in PeopleSoft (PS). Generates draft invoice in PS and 1^st time invoice cover letter (as required) for Project Manager review.
7. Finalizes approved invoice in PS and prepares final invoice package following established quality standards and submits to client for payment, to include administrative activities associated with such preparation and submission.
8. Provides backup documentation to the Project Manager and/or client as required and serves as liaison between Accounts Payable and Project Manager with regards to missing documentation
9. Makes correcting PS entries to resolve issues as directed by the Project Manager.
10. Assists in client query resolution as required.
11. Other duties as assigned by management.

Education/Qualifications:

• BA/BS in Accounting/Business or equivalent Covance experience 

Experience:

Required:        

• 2 to 5 years finance or relevant business experience
• Computer competency including intermediate Excel skills
• Detail oriented and highly accurate
• Good planning and organizational skills
• Ability to work to deadlines and effective time management skills                 

Preferred:

• 3+ years PeopleSoft experience