Document Specialist (Part Time)

The Philadelphia office is seeking a part-time Document Specialist to work part-time in office on Friday, and remote Saturday and Sunday. Work hours would be Friday 9-5 ET; Saturday 9-5 ET and Sunday 8-4 ET.

DUTIES AND RESPONSBILITIES

• Transcribe and revise correspondence, pleadings, discovery, memos, reports, special forms, voicemails, Big Hand (digital dictation) and hard copy documents, in an accurate and timely manner for review by the attorneys and/or paralegals.

• Knowledgeable in Adobe Pro. In addition to this:

o Converting PDFs to Word

o Reduce file size

o Using the editing tool in PDFs

o Typewriter tool to change/add text

o Inserting signature

o Create JPEGS/images to PDF

o Bates labeling

o OCR Text Searchable

o How to create a PDF Portfolio for bulk bates labeling documents

• Preparing mass mailing mail merges.

• Clean/format documents using DocXtools to apply firm styles. Knowledge of cross-referencing and of blacklining documents using Litera or other comparable program.

• Prepare table of contents/table of authorities/points and authorities using Best Authority.

• Generating bookmarks and assisting with creating closing binders, and hyperlinking the index of the closing binder to the embedded documents in the binder.

• Creating professional PowerPoint presentations from start to finish and formatting/printing complex Excel spreadsheets.

• Inputting attorney’s time using Intapp.

• Creating timelines and organizational charts using either Word, Visio or PowerPoint.

• Learn the process of E-Notary.

• Learn the process of DocuSign.

• Providing coverage for Intake and delegating assignments

• Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

• At least 3 years of word processing experience preferred.

• Typing speed of 50 words per minute.

• Proficiency in Windows 10 and 11, Microsoft Office 2016, Outlook, iManage Work or comparable Document Management System.

• Working knowledge of scanning equipment, Dictaphone, and general office technology equipment.

• High school diploma.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.