Administrative Operations Coordinator

Administrative Operations Coordinator (HYBRID)– Bloomingdale, IL
$50,000-$57,000 /annually bonus

*Hybrid options available once fully trained*

We are one of the largest home décor and textile manufacturers within the Midwest and operate out of Roselle, IL. We have been in business for over 50 years and have established a solid foundation built on our quality employee support and dedication to excellence.

We are looking for a pro-active, motivated, and highly organized professional to function as our Administrative Operations Coordinator. This position requires a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment.

The ideal candidate will be ready to provide service at a moment’s notice, stay calm under pressure and handle multiple projects fluidly. Relationship building and schedule management will be a priority and excellent communication skills are a must.

Administrative Operations Coordinator Responsibilities:

• Coordinate with customers and communicate with employees to satisfy client needs
• Assist the facility manager with maintaining quality business relationships with customers and vendors
• Coordinate with freight forwarding agencies and vendors to ensure accuracy and timely deliveries
• Maintain product orders in SAP and track order deliveries
• Monitor timeframes for reordering inventory
• Accommodate any order changes or cancellations
• Submit allocations to the appropriate departments
• Responsible for timely billing, processing /tracking purchase orders, and maintaining inventory reports
• Work closely with departments such as credit, operations, and logistics to coordinate customer needs
• General clerical duties including maintaining organized files, answering client calls, and ordering materials as required
• Other miscellaneous duties as assigned

Administrative Operations Coordinator Requirements:

• Required – Experience in an industrial setting (manufacturer, distributor, or supplier)
• 2 -3 years of experience in an office environment
• High School Diploma or equivalent
• Excellent verbal and written communication skills
• Superb organizational skills and strong attention to detail
• Ability to maintain composure under pressure and effectively deal with a wide array of people
• Proficiency with MS Office and other business-related software, SAP preferred

Job Type: Full-time

Pay: $50,000.00 - $57,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Bloomingdale, IL 60108: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location