Administrative Assistant/HR Clerk

HR Clerk/Administrative Assistant

Department:Administration

FLSA Status: Non-Exempt

Reports To: CEO/HR Manager

Position Summary

This position plays a vital role in supporting both the Chief Executive Officer and the Human Resource Manager. This position will be responsible for administrative tasks that are needed for both areas to operate smoothly; organizing, filing system support, maintain databases, scheduling, meeting minutes, special projects/events, first point of contact.

Essential Functions

· As instructed by the CEO, conduct research, gather data and provide analytical support on various topics to aid in decision-making.

· Build and maintain relationships with internal and external stakeholders, including Board Members, members of management, clients and vendors of CCMSD on behalf of the CEO.

· Serves as the primary point of contact for CEO and HR Manager; provides a bridge for smooth communication between CEO and HR office and internal departments, routing information to the appropriate person(s) effectively and swiftly. Field questions as appropriate.

· Prepares various documents as needed and directed by CEO for various onsite and offsite meetings.

· Take an active role in special projects for the hospital.

· Maintaining and updating employee records for HR Dept: Collecting, organizing, and maintaining employee information, including personal details, employment contracts, performance evaluations, and other relevant documents.

· HR recruitment support: Assisting with the recruitment process by posting job advertisements, assisting in screening resumes, scheduling interviews, and conducting background checks.

· Assisting with the onboarding process for new employees, which may include preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Similarly, assisting with the offboarding process by collecting company property when necessary, conducting exit interviews, and updating employee records accordingly.

· Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks. This may involve communicating with employees, handling enrollment and eligibility processes, and resolving benefit-related inquiries.

· Assist in preparing HR-related documents, reports, and presentations as required, which may include generating employee reports, compiling HR metrics, and assisting with compliance-related documentation.

Qualifications

Education

- High School Diploma or GED

Experience

- Previous administrative experience required.

- Experience supporting multiple roles preferred.

Knowledge, Skills, and Abilities

- Strong organizational skills.

- Attention to detail.

- Proficient in the use of excel, word, Teams, Outlook Calendar

- Excellent written and verbal communication skills.

- High level of confidentiality is a MUST.

- Familiarity with HR practices preferred.

Hours of Work

Monday to Friday, 8AM to 5PM

Job Type: Full-time

Pay: $15.60 - $26.18 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Sundance, WY 82729: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $16 - $26