What are the responsibilities and job description for the Billing Specialist position at Crowell & Moring?
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
For the health and safety of the workforce, Crowell & Moring LLP is requiring that all prospective employees present proof that they are fully-vaccinated and—if eligible—boosted against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment. Prospective employees who are fully-vaccinated but not yet eligible for a booster shot will be required to obtain a booster within one week of eligibility as a condition of continued employment. “Crowell & Moring LLP is an equal opportunity employer. Crowell & Moring LLP will engage in the interactive process with candidates who are unable to be vaccinated and/or boosted due to a sincerely held religious belief or medical reasons and explore what, if any, reasonable accommodations Crowell & Moring is able to offer.”
Job Summary
The Billing Specialist assists with the client billing process. The position works collaboratively with attorneys, secretaries, and staff to prepare and review client invoices, utilizing billing software to complete the process. The Specialist works in conjunction with the Billing Manager, Assistant Billing Manager, Billing Coordinators, and the eBilling team to promote efficiency within the Accounting Department.
- Prepares client invoices as instructed by the billing attorney. Edits cost, time, and narratives. Creates draft and final bills.
- Identifies inconsistencies or errors on bill requests and coordinates with assigned billing coordinator to resolve. Audits/reviews final bills verifying accuracy and ensuring compliance with client agreement, guidelines, and firm policy.
- Ensures final bills have been submitted to the client (ebilled, mailed, emailed) and are posted in the accounting system.
- Responds to billing inquiries and requests. Assists with preparation of back-up documentation for the billing team as requested.
- Coordinates with Attorneys, Legal Project Management, and Billing Coordinators to prepare and submit budgets and accruals for clients.
- Assists billing team with updating client reports as needed.
- Researches and tracks the ongoing status of electronic invoices from submission to acceptance, and interacts with various groups to expedite the acceptance of electronic invoices. Identifies, researches, and troubleshoots rejected invoices and other issues.
- Performs other duties as assigned.
Requirements:
Education
High school diploma or equivalent is required. Completion of some undergraduate courses in accounting is preferred.
Experience
The position requires a minimum of one (1) year of directly related billing experience to include processing invoices, preferably with a law firm, using Elite accounting software and electronic billing.
- Ability to work effectively both independently and with others in a cooperative, enthusiastic, and friendly manner to accomplish position functions and participate in team efforts.
- Ability to select and apply clearly defined standard policies and/or procedures, and solve problems by choosing between clear choices or discussing with supervisor.
- Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, and external contacts.
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
- Demonstrated ability to provide basic client service requiring ordinary tact and courtesy.
- Knowledge of basic accounting and/or budgeting principles and the ability to track, organize, analyze, and report financial data in a clear manner.
- Demonstrated intermediate knowledge of MS Excel, Word, and Windows applications.
Additional Information
Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.