OFFICE ADMINISTRATOR

The Office Administrator is responsible for office administrative support to the HR Manager, Plant Manager, and operating departments. This position will maintain a sufficient product inventory, quote and purchase products, and basic accounts payable and receivables.

Responsibilities would include, but not be limited to the following:

• Manage all incoming calls to the main plant phone and direct calls as appropriate.
• Process plant visitors and maintain visitor log.
• Provide administrative support to plant safety requirements.
• Process and submit plant purchase orders and accounts payable.
• Process and submit hourly payroll weekly.
• Prepare weekly manning schedule.
• Update rate changes and maintain records.
• Process Union dues and quarterly shift preference
• Prepare and maintain the vacation schedule
• Maintain employee attendance log
• Assist HR Manager with New Hire orientation and onboarding, including collection of new hire paperwork
• Assist Plant Manager or HR Manager with organizing and “hosting” company events from a setup/maintenance/clean up perspective, i.e. Health Fair, annual testings, etc.
• Prepare various required reports (pension, safety, training, etc.).
• Sorts, distributes incoming mail
• Ensure cleanliness of lobby and office area.
• Other Duties as assigned

Minimum Requirements:

• Associates degree and HR generalist experience is preferred
• Excellent written and oral communication skills
• Organizational skills
• Self-starter with ability to work autonomously
• Ability to maintain confidentiality and handle issues with discretion and professionalism.
• Demonstrate strong people skills – be personal, professional, and empathetic towards others. Have strong time management and prioritization skills
• Positive attitude
• Agile learner, able and willing to take on new projects
• Computer skills including MS Word, Excel, Outlook and general web-based solutions

Preferred Requirements:

• Payroll processing experience is strongly preferred
• AS400 experience a plus

Competencies:

• Agile learner, able and willing to take on new projects
• Computer skills including MS Word, Excel, Outlook and general web-based solutions
• Excellent customer service skills.
• Detail-oriented and good record keeping skills.
• Strong verbal and written communication skills and ability to give and receive instructions.
• Ability to work independently or with a team.

Physical Requirements:

• Must have the ability to lift and/or move up to thirty (30) pounds.
• This is an active position and requires standing, walking, bending, kneeling and stooping.
• While performing the duties of this job, the associate regularly uses hands and fingers routinely.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Required to talk and hear regularly.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Working Conditions:

• Office and manufacturing plant environment.
• The associate may occasionally be required to work in plant environment subject to temperature fluctuations and high levels of noise.
• May require some overtime according to business situations, including working on weekends.