Administrative/Operations Assistant

Essential duties and Responsibilities:

• Advanced proficiency in MS Office Suite
• Provides support services for corporate office and general operations, including maintaining and scheduling multiple calendars and events
• Answers phone calls and inquiries from internal and external customers providing excellent customer service
• Plan and coordinate corporate and departmental events, including room reservations, travel arrangements, catering and supplies
• Prepares operational reports and schedules to ensure accuracy and efficiency
• Prepare reports, manuals, correspondence or other information required by department managers, directors, or executive team
• Prepares invoices, reports, letters, financials and other documents using word processing, spreadsheet, database or presentation software
• Reads and analyzes incoming memos, documentation and reports to determine significance and plan their distribution
• Acquires, distributes and stores major office supplies and logo wear for corporate and field offices
• Manages personal use/company vehicles maintaining relationships with existing vehicle leasing company and ordering new vehicles as needed
• Building and property maintenance scheduling for corporate office.
• Work with suppliers/vendors to ensure that they efficiently and effectively provide needed goods or services within budgetary limits
• Exercise discretion and confidentiality; protects sensitive and private information learned during the course of completing job responsibilities when supporting executive management
• Other duties as assigned
• Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or experience: Associates Degree and a minimum of 5 years administrative work with multiple management and team lead support. Strong business experience, communication, organization, project management and interpersonal skills and solid experience with computers/MS Office products are strongly preferred.
• Leadership: Must possess excellent interpersonal and communication skills, the ability to lead people, to achieve results through others, to develop people, and the ability to work effectively with people in a variety of positions and experience levels in the organization.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Grand Rapids, MI 49504: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)

Work Location: One location