Business Operations Assistant

The Business Operations Assistant will perform various office duties which require knowledge of office systems and procedures. This will be a utility role with a focus in accounts payable but will also provide support in multiple area such as payroll, contracts administration, and sales tax administration.

• Reviews invoices for appropriate documentation and approval prior to payment
• Prints and obtains signatures on all accounts payable checks
• Assists with monthly closings
• Reconciling vendor statements
• Prepares analysis of accounts, as required
• Entering weekly timesheets for payroll
• Help in processing payroll
• Union report administration
• Assist in subcontract purchase orders
• Assist in monthly contract billings and applications for payment
• Monthly sales tax reporting
• Assist in MPC tax filings
• Sort and distribute mail
• Compile, copy, sort, and file records of office activities, business transactions, and other activities Work independently and within a team on special nonrecurring and ongoing projects
• Answer telephones, direct calls, and take messages
• Type, format, proofread, and edit correspondence and other documents using a computer
• Other duties as assigned

Required Education/Experience
High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of 3 years in an office setting.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)