Operations Administrative Assistant

OPERATIONS ADMINISTRATIVE ASSISTANT

CSI SUPPORT & DEVELOPMENT SERVICES

We are seeking an Operations Administrative Assistant. The Operations Administrative Assistant’s primary responsibilities are to assist the Education Coordinator and Liaison team in all general clerical and administrative duties for each of the departments and promoting the co-op principles and CSI’s mission.

Location: Monrovia, CA

Benefits

• Health insurance (no employee contribution on single coverage selection) or may waive for extra vacation days or extra money minus required taxes per 6 month waiver period
• Dental insurance (no employee contribution whether single coverage or family)
• Optical benefits
• 401k with competitive matching, annual retirement contribution on qualifying payroll
• Start your first year with 3 weeks of vacation plus sick time off plus 12 nationally recognized holidays!

Duties include but are not limited to:

• Assist in preparing training materials.
• Set up, coordinate, and attend education meetings/events/conference calls and assist in special events as requested.
• Assist in coordinating annual volunteer appreciation events.
• Assist with regional education and Outlook calendar and with co-op perpetual calendars.
• Assist with in-person and virtual education trainings and meetings.
• Setup A/V and materials at various trainings, occasional heavy lifting of up to 50 lbs.
• Assist in creating/modifying education materials, resources, and manuals.
• Prepare and assemble workshops and presentations.
• Provide our members and staff with complete and accurate materials, with attention to detail and in a timely manner.
• Provide daily support to the Education Coordinator and liaison team for necessary assistance or additional work required and provide updates on the progress of all assigned projects.
• Proactively work with team members on meeting details when needed, such as providing RSVP numbers before meetings by the date specified in the meeting/event memo, reminding education coordinator of upcoming meetings, requesting documents/information from volunteers/staff that are necessary for upcoming meetings, such as, getting congress minutes, requesting congress committee reports, collecting standard list of charges from liaisons, etc.
• Perform general clerical duties, including but not limited to mailing, faxing, copying, and filing for the Education and Liaison department.
• Create and modify documents such as flyers, memos, programs, name tags, etc., as requested.
• Assist in the maintenance of physical and electronic files by saving all materials, documents, and information in the regional and national SharePoint drives and ensuring hard copies are filed where needed.
• Put away materials after a meeting/event and proactively perform required follow up.
• Assist Liaisons in the drafting, finalizing, and printing of apartment inspection materials, resident-member letters, flyers, and the like.
• Perform other duties as assigned by the Education Coordinator, Liaisons and/or Regional Management.

 Requirements:

• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Self-motivated and able to meet deadlines
• Ability to work independently as well as in a team
• Good marketing skills
• Positive attitude and good sense of humor
• 1-3 years’ related experience in administrative or related role preferred
• Bilingual in Spanish, Korean, or Russian a plus

Working Conditions:

• The Operations Administrative Assistant will generally work in an office environment.
  
• May need to travel to co-ops, conferences, and off-site meetings as assigned by supervisor.
  

Physical Requirements:

• Must be able to lift/push up to 50 pounds;
• Ability to sit for extended periods of time;
• Frequent use of keyboard and phone.