What are the responsibilities and job description for the Doc Controller 2 position at CTG?
Doc Controller 2
United States
New
Information Technology
6 hours agoPost Date
22202401Requisition #
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CTG is recruiting for an Engineering Document Control Analyst who has experience working with engineering information to join our Information Management and Document Control Services team in Anchorage, Alaska.
General Duties
• Provide Document Management System (DMS) user support
• Provide a search, retrieval, ordering and re-filing service for end users to access documents stored both physically and digitally
• Provide timely delivery of document control services
• Maintain document file systems, indexes & document registers for critical documents, both physical and digital
• Arrange scanning and copying of documents for input to the DMS
• Manage lifecycle of documentation and correspondence received and transmitted externally/internally and ensure they are registered, numbered (as applicable), distributed, controlled and filed
• Transmit documents to and from third parties, including partners, vendors, regulatory agencies and other external bodies
• Administer security permissions for document management systems
• Provide guidance to the correct assignment of document numbers and attributes
• Ensure appropriate approvals are obtained prior to publishing information
• Maintain revision history for controlled documents, formal registers and links in OMS Navig
• Responsible for data (attribute) integrity of DMS
Role Specific Duties:
Engineering Project Package processing, to include receipt and verification of package for processing, review, recording and distribution
Requirments:
Education
• High school diploma required
• Associates Degree preferred
• Bachelors Degree helpful
Experience
• 4 Years experience in project or information management preferred
• 4 years experience working with engineering documentation preferred
• Experience creating and running macros in Microsoft Excel
• Experience creating and maintaining Access Databases
• Visual Basic Programming experience preferred, but not required
Required Skills / Competencies
• High proficiency in computer use with Windows operating systems
• Ability to work within an electronic data management system
• Experience in auditing electronic documents to ensure they contain accurate revisions, states, dates, attributes and are numbered correctly
• Ability to identify different types of engineering information and have knowledge of their use
• Expert in MS Office applications (Outlook, Word, Excel, PowerPoint, Access, Publisher)
• Expert in Adobe Acrobat Professional
• Experience with the viewing, printing and plotting of electronic file formats (DOC, XLS, DWG, DGN, PDF, TIF)
• Reliable performance and attendance
• Professional and Efficient
• Enjoy working with people (internal and external team members, contractors and third party vendors)
• Strong organizational skills
• Excellent written and verbal skills
• Task Oriented
• Flexible in handling assignments and schedules
• Management of time to meet deadlines
• Multitasking and problem solving abilities
• Team player
• Ability to understand requirements and communicate openly and clearly with all members of the team
• Loyal, friendly and polite to all team members
• Ability to cope with stressful situations
• Demonstrate relentless drive and determination
• Adherence to the CTG and client Codes of Conduct
CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG has operations in North America, South America, Western Europe, and India. For more information, visit www.ctg.com.
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.
Additional Information
* Job Function: Information Management
* Education Level: Bachelor's Degree (±16 years)
* Work Remote: Yes
* Travel: No
United States
New
Information Technology
6 hours agoPost Date
22202401Requisition #
Apply for JobShare this JobSign Up for Job Alerts
CTG is recruiting for an Engineering Document Control Analyst who has experience working with engineering information to join our Information Management and Document Control Services team in Anchorage, Alaska.
General Duties
• Provide Document Management System (DMS) user support
• Provide a search, retrieval, ordering and re-filing service for end users to access documents stored both physically and digitally
• Provide timely delivery of document control services
• Maintain document file systems, indexes & document registers for critical documents, both physical and digital
• Arrange scanning and copying of documents for input to the DMS
• Manage lifecycle of documentation and correspondence received and transmitted externally/internally and ensure they are registered, numbered (as applicable), distributed, controlled and filed
• Transmit documents to and from third parties, including partners, vendors, regulatory agencies and other external bodies
• Administer security permissions for document management systems
• Provide guidance to the correct assignment of document numbers and attributes
• Ensure appropriate approvals are obtained prior to publishing information
• Maintain revision history for controlled documents, formal registers and links in OMS Navig
• Responsible for data (attribute) integrity of DMS
Role Specific Duties:
Engineering Project Package processing, to include receipt and verification of package for processing, review, recording and distribution
Requirments:
Education
• High school diploma required
• Associates Degree preferred
• Bachelors Degree helpful
Experience
• 4 Years experience in project or information management preferred
• 4 years experience working with engineering documentation preferred
• Experience creating and running macros in Microsoft Excel
• Experience creating and maintaining Access Databases
• Visual Basic Programming experience preferred, but not required
Required Skills / Competencies
• High proficiency in computer use with Windows operating systems
• Ability to work within an electronic data management system
• Experience in auditing electronic documents to ensure they contain accurate revisions, states, dates, attributes and are numbered correctly
• Ability to identify different types of engineering information and have knowledge of their use
• Expert in MS Office applications (Outlook, Word, Excel, PowerPoint, Access, Publisher)
• Expert in Adobe Acrobat Professional
• Experience with the viewing, printing and plotting of electronic file formats (DOC, XLS, DWG, DGN, PDF, TIF)
• Reliable performance and attendance
• Professional and Efficient
• Enjoy working with people (internal and external team members, contractors and third party vendors)
• Strong organizational skills
• Excellent written and verbal skills
• Task Oriented
• Flexible in handling assignments and schedules
• Management of time to meet deadlines
• Multitasking and problem solving abilities
• Team player
• Ability to understand requirements and communicate openly and clearly with all members of the team
• Loyal, friendly and polite to all team members
• Ability to cope with stressful situations
• Demonstrate relentless drive and determination
• Adherence to the CTG and client Codes of Conduct
CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG has operations in North America, South America, Western Europe, and India. For more information, visit www.ctg.com.
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.
Additional Information
* Job Function: Information Management
* Education Level: Bachelor's Degree (±16 years)
* Work Remote: Yes
* Travel: No
Recommended Skills
- Adobe Acrobat
- Auditing
- Communication
- Coordinating
- Courtesy
- Databases
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