What are the responsibilities and job description for the Executive Assistant to CEO position at CUES Fund?
The Executive Assistant is responsible for assisting with and supporting the work of the CEO/Executive Director, Chief Development Officer, and other members of the CUES Fund Team. The Executive Assistant provides governance support for CUES Fund board of directors and is a member of the CUES Fund staff. This person will be responsible for confidential and time sensitive material in an environment where professionalism, efficiency, and exemplary customer service skills are of paramount importance. The Executive Assistant must be able to pay attention to detail and be well organized and have good communication skills. This individual must be a self-directed with significant flexibility and the ability to work independently with minimum oversight.
Primary Responsibilities - see full list on website link:
· Make necessary arrangements for meetings.
· Prepare agendas and presentations.
· Draft minutes for meetings.
· Manage schedule for the CEO/Executive Director and Chief Development Officer.
· Establish and maintain confidential files, official documents, and other information for reference purposes.
· Research and generate donor contact lists.
· Work closely with the Database Administrator.
· Assist in the creation of donor correspondence.
· Maintain donor information in Blackbaud and update database accordingly.
· Work on special projects as directed.
· Order and maintain office supplies.
· Answer phone and door for the office.
· Other duties as assigned.
Knowledge and Skill Requirements:
*Bachelor’s degree is preferred. May consider alternate work experience.
* Proficiency in Microsoft Office, especially Outlook, Word & Excel (e.g, must be able to perform mail merge, create name tags and an Excel document using simple equations).
*Excellent interpersonal oral and written communication skills required to proofread acknowledgment letters and communicate directly with donors via email or phone.
* Maintains a pleasant and collaborative style in the workplace including professionalism, attention to detail, accuracy, dependability, and initiative. Strong organizational skills required.
* Ability to work independently with limited supervision
* Ability to meet deadlines.
* Ability to manage multiple projects and priorities simultaneously.
Experience:
* Minimum of 3-5 years executive administrative experience required, and 1-2 years database experience preferred.
* Work experience in the non-profit sector preferred, but not required.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: One location