Sr. Administrative Assistant

Job Title

Sr. Administrative Assistant

Job Description Summary

Job Description

• Provides a wide range of high-quality complex office administration and support to the senior brokers.
• Reviews, prioritizes, directs and delegates a wide variety of complex and confidential business related requests that are presented to the broker for consideration.
• Summarizes, prioritizes, and researches information into a concise and usable format for the broker to review.
• Supports Deal Management and the booking of revenue
• Manage broker expense reports
• Responds to or routes priority or confidential business related inquiries from external or internal sources with correspondence or other messaging on behalf of the broker.
• Creates or directs creation of reports, charts, budgets and other presentation materials for the broker
• Schedules and organizes complex calendar activities, working around scheduling conflicts and maintaining responsibility for the broker's professional calendar. 
• Manages end to end complex business related global and domestic travel arrangements and logistics for the broker, including expense reporting management and reconciliation.
• Coordinates brokers communications, including taking calls, responding to emails and interfacing with clients, while maintaining discretion and instilling confidence in clients and staff.
• Coordinates data from a variety of sources for inclusion in technical reports and presentations, performs independent research and prepares information for special projects as required.  Delegates tasks to staff members when necessary while maintaining ultimate responsibility for the project’s successful completion.
• Represents the broker by attending meetings in the broker's absence and speaking/presenting on behalf of the broker.
• Partners with Office Operations personnel to ensure adequate availability and operation of office equipment and resources in support of the broker’s needs, making recommendations for enhanced efficiencies and troubleshooting issues.
• Independently manages business requests, determines the appropriate course of action, intervenes when necessary, and serves as a liaison between the broker and other key members of the management team.
• Solely responsible for developing and maintaining efficient filing systems, leveraging technology and other solutions to ensure files are accurately maintained, archived, and readily available.
• Has a broad knowledge and understanding of the company's operations and business objectives.
• Phone answering, package and mail receiving/delivery, Stocking/Inventory of Supplies, Conf room scheduling, catering order/setup, AV Setup, other duties as required.

MINIMUM REQUIREMENTS

•Bachelor Degree or minimum of 2 years of prior real estate administrative experience supporting brokerage professionals

•Or any similar combination of education and experience

•Proficiency with Microsoft Office Suite

•Excellent verbal, written communication and organizational skills

•Independent judgment is required to plan, prioritize, and organize a diverse workload

•Ability to set priorities, meet deadlines, and multitask

•Proven record of providing both internal and external customer service

•Excellent attendance and punctuality

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.