Job Title

Facility Coordinator

Job Description Summary

The Facility Coordinator is responsible for scheduling the work force productively through effective job planning. They will be a liaison between building occupants and Maintenance Departments for logistics concerning facilities assets and manpower availability and will assist operations in developing a structured work plan to ensure efficient and effective use of available resources.

Job Description

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Asset Management:

• Maintain accurate asset inventory in CMMS
• Ensure assets are up to date and that all add/delete requests are processed in the CMMS
• Ensure assets have appropriate PM’s created and assigned by creating job plans and frequencies with technicians and management authorization
• Own the creation and distribution of asset tags

Planning:

• Ensure job plans are up to date and that all change requests are processed in the CMMS
• Determine labor craft and skill requirements for maintenance work and properly align with facilities personnel
• Support the selection of spare parts and min/max system based on preventative maintenance and criticality assessment
• Development of work packages including materials and documentation in support of maintenance work

Scheduling:

• Coordinate maintenance work requirements to ensure effective and efficient optimization of resources
• Act as a liaison between Facilities group and requesting department/tenant for the purposes of coordinating maintenance work
• Coordinate and schedule contracted service providers for lead technician or management approved contracts
• Lead weekly scheduling meeting with facility and maintenance managers

Reporting:

• Generate and distribute daily, weekly and monthly work reports
• Data collection in support of scheduled reporting

Financial:

• Assist with budget preparation and reporting department budget/actual monthly reports
• Soliciting service contracts and SLA’s and generating PO’s

Administration:

• Responsible for the processing of employee timecard and time off submissions
• Quality oversight of work order and asset records in CMMS
• Creating and submission of purchase orders in support of asset management and preventative maintenance program

DESIRED SKILLS:

• Excellent organizational, communication (oral and written), and planning skills
• The ability to provide management and support staff with reports and guidance to make informed decisions in regard to maintenance schedules
• Ability to multi-task in a high speed, high pace environment

DESIRED EXPERIENCE:

• Minimum of 2 years of experience in maintenance planning / scheduling
• Proficient experience with a Computerized Maintenance Management System (CMMS), preferably iOffice
• Should be able to read mechanical, structural and electrical drawings
• Previous experience in Facilities Management preferred
• Life Sciences Preferred

ADDITIONAL KNOWLEDGE / SKILLS / ABILITIES:

Project Management, Inventory Management, Capacity Planning, Business Process Development, Business Analysis, System Implementation, Customer Service, Quality Assurance, Change Controls, Process Mapping, Document Management, Training, Materials Management, iOffice (CMMS), SharePoint, MS Excel, MS Word, Crystal Reports, MS Project, PowerPoint

C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.