What are the responsibilities and job description for the Administrative Assistant position at Custom Utilicom?
Company Insights
Custom Utilicom, Inc. (Custom, Custom Cable Construction, Inc., or the Company) is a privately held full-service telecommunication and utility construction management and contracting Company delivering turn-key telecommunications solutions with a Custom approach and World Class Service. Founded in 2004 and headquartered in Canton, Ohio, Custom has a progressive and innovative Team dedicated to serving and building trust with Clients while developing an excellent workplace and culture for our Associates.
This is done through dedication to exceeding Client’s expectations by delivering projects with 1) World Class quality, 2) on time, 3) on budget and 4) with perfect safety results.
The Administrative Assistant will be expected to demonstrate, understand, and apply our Company values and Missions which are embedded in all roles.
Values:
Respect - Towards your peers, customers, and yourself.
Integrity - Making the right decision all time, especially in tough times.
Teamwork - Working together to achieve success and being open to collaboration and feedback.
Excellence - Putting forth your best effort the first time, every time.
Initiative - Seeking out ways to improve and grow, or helping others to do the same.
Missions:
Quality: Do it right the first time.
Safety: Return home safely - you, your team, and your community.
Profitability: Recognize that every decision impacts our bottom line.
Diversity/Inclusion: Be an ally for growth and celebrate individuality.
Personal/Professional Development: Invest in our team and promote from within.
Position Description
The Administrative Assistant will help leadership, stay focused, organized, and efficient allowing everyone to prioritize their workload. You will provide administrative support and assist viewers with company related needs. Proven experience as an administrative assistant, preferably in a technical or engineering environment, is preferred.
Education and Experience
- Strong attention to detail and accuracy in all work, ensuring high-quality results.
- Discretion and confidentiality when handling sensitive information and confidential data.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision, as well as, collaboratively as part of a team.
- Excellent written and verbal communication skills, with the ability to tailor communications depending on the audience.
Related Skills
- Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Organizational Skills – Prioritize tasks while working under deadlines, multitasking, and paying attention to detail.
- Verbal and Written Communication skills - Correspond with staff, supervisors, and clients by numerous means of communication.
- Interpersonal skills – Work well with a diverse team, while having the ability to speak to clients, government agencies, and any other agency or companies required to successfully obtain information and approvals needed to prevent unnecessary project delays
Essential Duties and Responsibilities
- Coordinate and manage schedules ensuring timely attendance at meetings, appointments, and project deadlines.
- Serve as a primary point of contact for internal and external inquiries, handling phone calls, emails, and correspondence with professionalism and efficiency.
- Assist in the preparation, organization, and maintenance of technical documents, reports, and project documentation with attention to detail and accuracy.
- Track and reconcile expenses, including invoices, receipts, and purchase orders per company policies and procedures.
- Schedule and coordinate team meetings, conference calls, and presentations, preparing agendas and materials as needed.
- Provide administrative support for engineering projects by coordinating logistics, ordering equipment/supplies, and tracking project milestones.
- Maintain databases, spreadsheets, and other records accurately, ensuring data integrity and confidentiality.
Assist with general office tasks such as ordering supplies, coordinating equipment maintenance, and managing office inventory. - Support special projects and initiatives as assigned demonstrating flexibility and adaptability.
- Must be able to sit for extended period of time and remain focused and productive throughout the workday.
Compensation Package
- Salary commensurate with experience and degree
- Non-Exempt, Full Time
- Full benefit package with matching 401k and paid vacation time
- Employee Assistance Program
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