Account Coordinator

The Company:

Czarnowski Collective is, quite literally, the sum of its parts. It’s a banner, under which, you’ll find four distinct studios: Czarnowski, Public School, Infusion, and assembly. While each studio has unique capabilities, the approach to building stand-out brand experiences is the same: We wonder. That means, every project is met with informed curiosity and imagination to deliver remarkable experiences that inspire audiences around the world.

Czarnowski combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm and educate consumers. It’s been 75 years since we’ve opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if…,” anticipating what’s next, and embracing our role within Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers and makers…and we’re in search of more of the same to join the ranks.

The Job:

The duties of the Account Coordinator may vary based on specific program or project needs. However, the following responsibilities are typical for this role:

• Arrange, coordinate, and facilitate internal meetings to maintain project workflow.
• Open new project opportunities through the appropriate internal CRM and operational systems.
• Request purchase and work orders through appropriate processes via Czarnowski operational management systems (COMS).
• Create and maintain project presentations, estimate proposals, and support documentation as directed by the account team (primarily through Microsoft and web-based applications) to aid in project efficiency.
• Communicate with vendor partners, internal Czarnowski depts, and show management regarding event documentation.
• Manage vendor and client communication for various tasks and projects, including financial responsibilities as assigned.
• Provide administrative support throughout the project lifecycle, including preparing meeting agendas, transcribing meeting notes, and confirming post-meeting action items for internal and external team members.
• Assist account team with project reconciliation, such as confirming and collecting final invoices, reviewing pending and posted costs and reviewing draft documents for accuracy or errors.
• Manage Portables program for individual clients; A high volume (frequency) division handling and coordinating various orders in a short time frame.

The Person:

• 1 years of experience working in a professional environment
• Passionate, customer-oriented communicator
• Flexible, open-minded, and receptive to feedback
• Proactive, detail-oriented problem solver
• Experience working with Microsoft Office (Word, Excel, Outlook, PowerPoint)

Preferred Qualifications:

• College degree preferred but not required
• Previous experience in a Marketing or Events environment

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.